Project Coordinator

Join the HJF Team!

HJF is seeking a Project Coordinator who, under the direction of the Project Manager-Team Lead, assists in all pre-award proposal activities of grants and cooperative agreements by reviewing, editing and submitting proposals. Job is key to supporting investigator initiated proposal submission by understanding all required databases and electronic submissions systems.

This position will be in support of the surgery department.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Maintain a database of pending proposals through negotiations and awards by assisting the team as needed in managing various databases such as proposal tracking database, dashboard database, and Congressionally Directed Medical Research Programs (CDMRP) Biomedical Research Application Portal (eBRAP) account, and generating and distributing various reports to numerous internal and external stakeholders.
• Confirm that grant applications are ready to be submitted by HJF to federal and private sponsors by checking that the applications are accurate, complete, in compliance with all applicable HJF, Federal, State and County laws/regulations, and that they conform with all requirements of the research performance sites and submission guidelines for applicable sponsors.
• Prepare grant applications by assisting with budget development and budget review, text formatting, overall compliance with submission guidelines of the funding agencies and the specific proposal requirements.
• Notify researchers of notices of award of proposals submitted and conduct meetings with post award teams for seamless hand-off and transition.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for the role.

Education and Experience

• Bachelor's Degree required
• Minimum of 0 - 2 years experience required

Required Knowledge, Skills and Abilities

• Excellent written and verbal communication skills, financial acumen, and be comfortable managing multiple priorities.
• Must have good judgment and the ability to interpret and understand federal (such as National Institute of Health [NIH], Department of Defense [DOD] (Modified Medical Research Council [MRMC] and USU), and National Science Foundation [NSF]) and non-federal Program Announcements/ Request for Applications.
• Knowledge and experience with pre-award administration in an academic setting is a plus as is environment with strict deadlines.
• Required to work with multiple electronic systems including Excel, MS Word and File Maker Pro and submission software tools such as Cayuse for submission to Grants.gov and Adobe Forms, NIH commons, NSF Fastlane system etc.
• Ability to obtain and maintain a T1/Public Trust background check.

Physical Capabilities

• Ability to stand or sit at a computer for prolonged periods

Work Environment

• This position will take place primarily in an office setting.

Compensation:

• The annual salary range for this position is $50,100-$65,000. Actual salary will be determined based on experience, education, etc.

Benefits:

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Note: This work site requires that non-US Citizen incumbents have lived in the US three out of the past five years.

Some HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.