Probation Manager

• Vacation: 12 to 25 days per year depending on length of public employment
• Holidays: 12 days per year
• Sick Leave: 12 days sick leave per year. Unlimited accumulation, one year of which can be converted to service credit upon retirement.
• Health Plan: Choice of medical and dental plans (with vision care). County contributes toward the employee's premium.
• On-Site Employee Health Clinic in Santa Barbara and Santa Maria: Provides ongoing and episodic services to eligible employees and their eligible dependents over age of 5.
• Life Insurance: $20,000 Term Life Insurance
• Retirement: The County offers a Defined Benefit Plan. Eligibility to participate in 457(b) Deferred Compensation Plan.

• Retirement reciprocity
• Time and service credit towards an advanced vacation accrual rate

• Familiarity with the criminal justice system including the principles of evidence-based practices for community corrections and current in Adult and Juvenile probation systems in California
• Excellent communication and interpersonal skills
• Experience effectively managing a diverse team
• Background of policy development and program implementation
• Success in inter-agency and community relations and engagement
• Outstanding analytical skills / ability
• Experience in project management and strategic planning
• Ability to make policy level decisions
• Experience using case management systems and knowledge related software programs as well as Microsoft Excel, PowerPoint, Word and Outlook
• Good understanding of budgeting and Federal funding process and cycles
• Good understanding of professional associations related to probation and community corrections

These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.

1. Serves as a member of the County's management team by planning, organizing, coordinating, and directing the activities of the assigned area
2. Develops, implements, and evaluates services and programs to ensure adherence to strategic and performance goals; manages work systems and processes; maintains and updates procedures; researches trends and best practices in area of assignment; and recommends and implements operational and /or program changes.
3. Develops and administers budgetary and procurement processes; manages contracts; researches and analyzes financial information; makes resource allocation recommendations; and implements resource allocation decisions.
4. Troubleshoots and resolves program or work unit issues and keeps higher-level management informed of issues/resolution.
5. Oversees the preparation of (and/or prepares) contracts, reports, records, plans, and other documents involved in managing the area of assignment; oversees (and participates in) the research and analysis of policy and related information; and/or makes recommendations to higher-level management staff.
6. Supervises staff and may be responsible for conducting performance evaluations, employee development, hiring, discipline, and termination procedures.
7. Coordinates work with the general public, County staff, external agencies, etc.; may represent the County on various professional committees; and may prepare and make presentations to the public, elected officials, boards, and/or other stakeholders.
8. Plans, organizes, and manages adult or juvenile probation services provided through a variety of departmental programs or in a detention facility, or departmental personnel/training services designed to support program and facilities staff; designs, implements, and evaluates programs and services for effectiveness; ensures that programs, services, or institutions are in compliance with applicable laws and regulations; develops and implements improvements to programs and procedures.
9. Directly or through subordinates: assigns and supervises staff, sets performance standards, and evaluates performance; identifies training needs and conducts or arranges for training; directs subordinate staff by providing technical guidance and interpreting policies and procedures.
10. Confers with representatives of other County departments, other government agencies, and community organizations to coordinate efforts to provide cooperative services; may develop contracts or agreements with organizations or individuals to provide needed services, such as training of staff; represents the department before professional organizations, appointed boards, and the public, by explaining the plans, policies, and goals of the department, explaining and defending departmental decisions, and promoting community interest in and support for departmental programs.
11. Acts as a member of the departmental management team by serving on the departmental policy council and participating in the development and modification of departmental policies and procedures; may prepare correspondence, special reports, manuals, and grant applications.
12. Assists in setting budget priorities by identifying needs such as capital improvements, supplies, and staffing; monitors program expenditures; ensures that all operational requirements for revenue sources are met.
13. Performs other related duties as required.

In order to be considered for this position, applicants must provide detailed information on their application to demonstrate how they meet the employment standards. Please ensure all university transcripts and degrees are attached to your application.

Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying. Typical ways to acquire the required knowledge and abilities would be:

Possession of a bachelor's degree preferably in Criminal Justice, Administration of Justice, Criminology, Psychology, Sociology, or in a related field, AND Two (2) years of experience supervising peace officers in either community corrections, probation, or parole that includes some project/program development and budget preparation.

Additional Qualifications:

• Candidates must obtain a 832 PC certificate during the first year of probationary employment and maintain it as condition of continual employment.
• Must meet minimum peace officer standards as specified in California Government Code Sections 1029 and 1031, including but not limited to: not currently on probation for a misdemeanor; no prior felony convictions; good moral character as determined by thorough background investigation (this includes a polygraph examination); submission of fingerprints for purpose of a criminal record check; and found to be free from any physical, emotional, or mental condition which might adversely affect the powers of a peace officer.
• Possession of a valid California Class C Driver's License. Driver's license must be kept valid throughout the term of employment. Incumbents must be able to travel independently.
• Unless previously completed, candidates must complete and successfully pass a Board of State and Community Corrections (BSCC) Standards and Training for Corrections (STC) approved Deputy Probation Officer or Juvenile Correctional Officer "Core" Training course within the first year of employment.
• Unless previously completed, candidates must complete and successfully pass a BSCC STC approved Supervisor "Core" training course within the first year of employment.
• Unless previously completed, candidates must complete and successfully pass a BSCC STC approved Manager/Administrator Core Course within the first year of employment.
• Additional physical training, such as unarmed defensive tactics and firearms training maybe required for assignment to some units.

• Principles and practices of public administration and program management, including strategic planning, implementation, and evaluation
• Current practices of adult and juvenile probation, alternate programming for adult and juvenile probationers, and principles and practices related to the care and rehabilitation of probationers
• Principles and practices of fiscal management and budgeting
• Personnel management principles and practices, including employee supervision, training, and evaluation
• Principles and practices of group facilitation, conflict resolution, and consensus building
• Principles and practices of procurement and contract administration
• Principles and techniques of effective oral presentations
• Applicable federal, state, and local laws, codes, regulations, and standards; and business systems, equipment, and applications relevant to the provision of adult and juvenile probation services
• Principles and practices of program planning and administration
• Management principles, practices, and techniques

• Learn officer safety practices, departmental and program goals, objectives, and mission, and design courses of action accordingly; ensure ongoing compliance with strategic objectives and performance measures
• Maintain objectivity and confidentiality
• Manage assigned operations/programs
• Develop and implement policies and procedures
• Manage and evaluate assigned staff, including training, coaching, participating in the development of goals and strategic objectives, coordinating deadlines, prioritizing work demands, and assigning/monitoring work
• Analyze and evaluate operational programs, projects, and procedures
• Plan, organize, coordinate, and supervise changes and improvements in public agency projects and studies
• Manage budgets, contracts, grants, and resource allocation
• Interpret, monitor, and report financial information and statistics
• Oversee the implementation of, and adherence to, quality assurance activities and standards
• Research, recommend, and implement industry trends, solutions, and best practices
• Resolve complex problems within area of assignment
• Prepare and oversee the preparation of reports, grant proposals, documents, and presentations
• Make presentations to stakeholders, elected officials, County leadership, etc.
• Collaborate with program stakeholders, elected and appointed boards, the public, and internal leadership
• Interpret and apply applicable laws, codes, regulations, and standards
• Communicate effectively, clearly, and concisely
• Establish and maintain effective working relationships with a diverse range of individuals, including but not limited to coworkers, subordinate staff, supervisors, other managers, professional agencies, the general public, etc.

APPLICATION & SELECTION PROCESS:

1. Review applications and supplemental questionnaire to determine those applicants who meet the employment standards.
2. Personal History Questionnaire (PHQ): Candidates who are qualified will be emailed a notice to complete and submit a Personal History Questionnaire (PHQ). Candidates who successfully pass the PHQ, will advance to the next step in the selection process. Failure to submit a PHQ by the deadline or not passing the PHQ will result in a disqualification from the recruitment.

REASONABLE ACCOMMODATIONS: The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We require verification of needed accommodation from a professional source, such as a Medical Provider or a learning institution.

Recruiters will correspond with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines.

BACKGROUND: The successful candidate must meet peace officer standards and will be required to successfully complete a background investigation.
1. BACKGROUND INVESTIGATION includes an interview and a thorough check of police records, personal, military, and employment histories, and inquiry of persons who know you and evaluate whether you: respect the law and rights of others; are dependable and responsible; have demonstrated mature judgment in areas such as the use of drugs and intoxicants; are honest; and are a safe driver.
2. POLYGRAPH EXAMINATION will measure the accuracy of information given during the background investigation process and is part of the background investigation.

After a conditional offer of employment has been accepted, appointee must successfully complete the following:
1. PSYCHOLOGICAL EXAMINATION is given by a psychologist. You will be evaluated on the psychological factors related to successful performance to determine if you are presently suited for the position.
2. MEDICAL EXAMINATION

Statement of Commitment: The County of Santa Barbara is dedicated to cultivating and sustaining an environment that exhibits equity and inclusion everywhere, and at all levels of our organization. The County believes equity is a fundamental principle that must be imbedded in policies, institutional practices and systems. The County recognizes the negative impacts of systemic racism and is committed to eliminating the barriers affecting our Black, Latinx, Indigenous, and Asian community members, as well as people of other diverse racial and ethnic backgrounds. We envision a world where society and its systems (e.g. education, criminal justice, and health care, housing the economy) are just, fair, and inclusive, enabling all people to participate and reach their full potential.

We celebrate community and employee diversity, strive for inclusion and belonging, and promote empowered participation. We aspire to build a workforce that is reflective of these values and the communities we serve. We are proud to be an equal opportunity employer and will resolutely uphold federal, California state law and/or Santa Barbara County ordinances.

We believe equity and inclusion are vital to fulfill the County's mission and to embody a culture of "One County, One Future." Expanding the full range of employee talent allows the County to deliver our best to all our community members.

We believe in the dignity and humanity of all people. We strive for a healthy and prosperous society that promotes all people having equitable access and opportunity.

Disaster Service Workers: Pursuant to Governmental code section 3100, all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law.

APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE DEADLINE: Friday, December 13, 2024 at 4:59 PM PST; postmarks not accepted. Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.com.

Questions? Contact Collin Graham, Senior Talent Acquisition Analyst at cgraham@countyofsb.org