Administrative Assistant

Administrative Assistant will be required to perform both document production and administrative support to various partners and associates.

Principal Duties and Responsibilities:

* Provide both written and verbal bilingual (English and Spanish) support to attorneys

* Protect firm and client confidentiality

* Maintenance of Outlook Contacts and Calendar

* Ability to schedule Microsoft Teams conference calls and internal/external meetings.

* Telephone support to paired attorneys

* Monitor incoming mail (distribute or handle appropriately)

* Attorney time entry (3E Workspace)

* Client onboarding (InTapp new matter memos/engagement letters)

* Client billing (3E Proforma) and occasional proofreading in Spanish

* Processing of expense reports and invoices through Chrome River

* Handle domestic/international travel arrangements

Position Specific Skills and Requirements:

* Solid experience in Word, PowerPoint, Excel etc.

* Solid organizational skills and electronic record-keeping (i-Manage Work)

* Attention to detail

* Ability to learn new systems

* Strong proofreading skills with attention to detail

* Superior soft skills

* Effective written and verbal communication

* Adaptability and flexibility (accommodate the changing needs of the Firm)

* Ability to work well under pressure and meet deadlines in a timely fashion

* Strength in problem solving

* Strong work ethic

* Positive attitude and team player

Education and General Requirements:

* College degree

* Proficiency in Word, Excel, Adobe Acrobat and PowerPoint

* i-Manage document management, a plus

* Preferred experience, 3+ years