Lead Medical Assistant/ Procedural Medical Assistant IVF/ OR

GENERAL OVERVIEW

The Procedural Medical Assistant (PMA) is an autonomous professional who delivers the highest level of state-of-the art expertise in the performance of office based procedures in collaboration with the care team. S/he is responsible and accountable for the quality of care provided to the patient. The PMA participates and facilitates the direct and indirect care of patients, patient instruction, and regulatory requirements within the scope of practice and consistent with his/her education and training. Major functions include, but are not limited to, safe preparation of the instrumentation in accordance with manufacturer guidelines and hospital policies, equipment and environment for office based procedures, and independently ensuring all regulatory requirements are followed relating to equipment care and maintenance. S/he works directly under the supervision of the medical director and Practice Manager. The PMA also serves as a resource and mentor to medical assistants in the practice.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Technical expertise: Independently prepares the instrumentation, supplies and equipment required for the performance of office based procedures following practice protocols and hospital policies.

a. Ensures that all equipment is present and in optimal operating condition. Manages maintenance needs of equipment including regular maintenance and repairs, coordinating with vendor and Practice Manager as necessary.

b. Anticipates the needs of the patient and clinician to facilitate the smooth and timely flow of the procedure.

c. Maintains sterility at all times; recognizes and resolves any breaks in sterile field.

2. Technique.

a. Performs technical skills completely and efficiently ensuring patient safety, comfort and privacy.

b. Works with practice managers and outside vendors to ensure that equipment is available and in good working condition.

c. Ensures that equipment and supply levels are sufficient to ensure that all office based procedures can be performed as scheduled. Proactively orders supplies, working with Practice Manager as necessary.

d. Proactively alerts Practice Manager of needs related to equipment (new purchases, replacements and repairs)

e. Competencies in all OB/GYN practice site procedures and MA technical skills.

3. Rooming process: Escort patients to exam room and follow practice workflow (e.g., patient identification, initiate medication reconciliation, screening questions, vital signs) including documentation in Epic in a professional, inclusive, accurate, and enthusiastic manner. Prepare patient for procedure, explaining the procedure, ensuring that the patients concerns are addressed. Facilitate the patient's recovery from the procedure and ensure the prompt turnover of the room.

4. Responsible resource use: Maintain cost effective use of supplies, equipment, time and other resources. Communicates needs for equipment and medical supply order/repair, and order items as needed, ensuring budget is followed. Proactively identify opportunities for efficiencies or cost savings.

5. Sterilization: Follows manufacturer, institution, department and practice-specific protocols for instrument cleaning and sterilization and high-level disinfection. Completes annual competency requirements.

6. Documentation: Independently maintains all necessary logs and records per established standards of care and compliance readiness. Facilitates and participates in the Universal Protocol.

7. Ongoing Development: Attends educational programs/meetings to learn new skills and information to improve patient care. Completes annual competencies in a timely manner. Actively works with hospital infection control teams on sterilization protocols, as required. Serves as Subject Matter Expert (SME) at the discretion of the Practice Manager.

8. Training / Mentorship: Ensure practice protocols are well documented and communicated to team. Act as a mentor to new staff members.

9. Project Leadership/Operational Improvement: Lead and complete projects to support clinical operations. Actively identify opportunities to improve clinical workflows and implement recommendations

10. Practice Assistant: duties which include but not limited to check in and out, insurance verification, triage phone calls, scanning, and all other administrative duties assigned.

11. Floating: proficiencies in all OB/GYN practice sites after probation period is completed successfully. Any MA may be assigned to float to any OB/GYN practice site to fulfil operational needs and vacancies in the department up to 6 weeks at a time.

12. Other Duties As Assigned

Leadership Tasks: Administrative Duties and Responsibilities:

* In conjunction with the Practice Manager, oversees the daily activities of the MA's; assigns tasks; oversees flow; responsible for the judgment of room rotations.

* May monitor vacation and sick time; arrange coverage as appropriate.

* May assist manager with interviewing candidates, orienting and training of new or current staff.

* Provides functional guidance to other MA's.

* May provide feedback and input for evaluating performance.

Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.