Temporary Senior Admin Specialist - Office of Research

Department: Temp Center
Salary/Grade: TMP/01

Position: Temporary Senior Admin Specialist
Hours: This is a Full-time position (40 hours in person Monday-Friday)
Pay: $25.00 per hour
Campus: Evanston
Approximate start date: 11/11/2024
Approximate end date: TBD

Northwestern University is seeking a temporary Senior Admin Specialist for the Evanston campus.

Department Summary:

The InQbation Lab is Northwestern's hub for resources and space to translate Northwestern's excellence in research-driven innovation out to the public. A home for early-stage, science-driven startups and the nucleus for a wide range of enabling programming for our university's faculty, researchers, and students, the InQbation Lab accelerates impactful technologies to society.

Temporary Job Description:

• Provides administrative support to The InQbation Lab: Serves as the initial point of contact for guests and start-ups, providing professional services, ensuring appropriate presentation of facilities and meeting spaces, and receiving and reviewing incoming requests and correspondence to determine significance and the proper response. Maintains The InQbation space, ensuring kitchen supplies are stocked, tables are wiped down, water is available for guests
• Serves as the facility's main point of contact for work orders, building issues, and department access. Manages the classroom calendar.
• Manages The InQbation Lab calendar, scheduling meetings and arranging travel.
• Creates flyers, create Outlook invitations/plan purple events, send newsletters, update website
• Track numbers for end of year metrics (# of events, # of guests)
• Manages onboarding for work-study students and temps; ensures office property (computer, phone, supplies, workspace) is in place; works with new startup employees and companies to ensure a smooth transition to University and the Lab's policies and procedures.

Minimum Qualifications:

• A bachelor's degree and at least five years of administrative experience (or the equivalent combination of education & experience).
• Familiarity with MS Office suite essential.
• Demonstrated experience managing multiple calendars, setting up meetings for in-person, virtual and hybrid settings, and processing expenses required.
• Event planning experience.

Minimum Competencies:

• Strong ability to prioritize and effective time management skills, the ability to communicate across all levels of an organization.

Preferred Qualifications:

• Ability to work in a fast-paced, start-up environment.
• Some project management experience.
  

Software Required:

MS Office Suite: (Word, Excel, PowerPoint, Outlook, Teams).

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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