Financial Coordinator

Department: WCAS Administration
Salary/Grade: EXS/5

Job Summary:

Weinberg College of Arts and Sciences is seeking a dedicated and detail-oriented Financial Coordinator to manage financial and payroll activities. This role involves close collaboration with finance team members to ensure accurate and efficient financial operations.

This is a full-time, hybrid position with some remote work and some onsite work each week. More information about the hybrid schedule will be discussed during the interview. The target hiring range for this position will be between $51,346 - $72,532 per year. The salary offered will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Specific Responsibilities

• Financial: Process financial transactions for Weinberg units and serve as a point of contact for the shared services team. Serve as a liaison to central financial units to ensure that financial transactions are processed. Provide financial transaction oversight support. Generate financial reports for reconciliation. Provide financial policy guidance to administrators. Manage and maintain the transaction intake database system identifying service improvement opportunities.
• Payroll Management: Process and reconcile payroll transactions including new and continuing hires and record updates. Review payroll transaction documentation for accuracy providing improvement guidance. Collaborate with Weinberg and central administrative units during the salary planning process. Reconcile payroll record and funding data. Review and maintain appointment database trackers and identifying process improvements.
• Compliance: Interpret and maintain compliance with all financial regulations, university policies and procedures and federal and state laws.
• Administration: Onboard and train new team members while fostering and maintaining service relationships with various departments, programs, and stakeholders. Collect and deliver financial and payroll transaction activity reports and ensure regular updates of transaction trackers to maintain accuracy.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Bachelor's Degree in Accounting, Business Administration, Finance or related field; or 2 years financial administration work experience; or equivalent combination education and experience where similar knowledge, skills, and abilities may be acquired.
• 1 year financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis experience

Minimum Competencies: (Skills, knowledge, and abilities.)

• Strong computer skills including proficiency in the use of spreadsheet, database and word processing software.
• Attention to detail
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Ability to work independently
• Ability to collaborate with diverse units
• Ability to show initiative

Preferred Qualifications:

• Previous higher education experience

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

#LI-AS1