Temporary HR Assistant-Housing

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Housing and Residential Experience Department is currently seeking a Temporary HR Assistant to join their team of professionals. The Temporary HR Assistant provides direct support to the Human Resources Manager on various department-wide HR processing matters.

Duties include:

• Provides administrative support to the HR Manager in managing the day-to-day operations and represents the Office of Housing and Residential Experience by greeting and interacting with students and employees professionally and addressing questions and concerns.
• Disseminates briefings to ensure fluid communications.
• Handles the student, non-student temporary, and Federal Work-Study (FWS) employees HR processes. Simultaneously maintaining the Hiring Status report.
• Provides HR assistance to department regarding personnel transactions.
• Assists with posting student job openings and creating student job offer requests, as well as submit requests to post and hire non-student Temporary and FWS.
• Assists with Graduate Assistantship (GA) recruitment and processing.
• Reviews valid and legible work authorization documents submitted in the I-9/E-Verify system to coordinate scheduling Student, FWS, and Temporary candidates for I-9 verification and E-Verify or sending to HR Service Center as applicable.
• Assists with submitting change requests for student, non-student temporary, and FWS for various actions including but not limited to, change in allocations, reactivations, pay actions, job end date extensions, changes in supervisor, and terminations.
• Enforces the time limited appointment report and follows up with the appropriate parties to extend and/or separate employment for non-student temporary employees.
• Assist with payroll activities for accuracy and completeness on a biweekly basis.
• Assist with the administration of student conduct cases. Composes, disseminates and stores letters accordingly.
• Interprets HR policies and procedures to ensure compliance with University, State, and federal regulations. Advises department regarding the adherence to policies and procedures and regulatory compliance as related to HR matters.
• Advises on Person of Interest (POI) requests for department prior to their submission.
• Maintains the confidential nature of employees and prospective employees related to HR issues using good judgment. Makes recommendations to the HR manager regarding appropriate follow up.
• Assist in coordinating and hosting employee events, supporting logistical planning and ensuring a positive experience for all attendees.
• Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties.

Temporary

• Degree in Business or Human Resources preferred.
• Experience working in a Human Resources Department, preferably in a higher education setting.
• Experience working with PeopleSoft.
• Excellent verbal, interpersonal and written communication skills are required.
• Ability to effectively work independently and as a member of a team quickly build strong working relationships, demonstrate a high-level of integrity, and establish a proactive approach to customer service.

High school diploma and two (2) years of experience in area of responsibility.

• Monday-Friday
• 8:30am-5:00pm
• 40 hours a week.

$16.00-$20.00/hour

Criminal Background Check

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).

Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part.

Upon completing an assignment, employees may apply for a position on FIU Careers.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.