Exec Admin Svcs Sr Partner

General Dynamics Ordnance and Tactical Systems (GD-OTS), a premier provider of ordnance weapons and tactical systems to the U.S. Department of Defense and allied nations, has an opening for an onsite Exec Admin Svcs Sr Partner to join our Bothell, WA Team.

We take pride in supporting the mission of the warfighter by delivering the best, to the best. Our products can be found with every U.S. military branch and with allies around the world. We are looking for a motivated and creative leader to help shape and support our mission.

GD-OTS offers great benefits effective the first day of employment! Medical, dental, vision, and 401k, among other benefits are available without a waiting period and offered at a low cost to you.

Summary:

Exec Admin Svcs Sr Partner Responsibilities:

Provides secretarial/administrative support directly to executives (excluding CEO), exercising confidentiality, tact and diplomacy.
• Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries.
• Receives, screens and directs incoming calls, visitors, mail and email.
• Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements and tracks expenses.
• Participates in the development and implementation of secretarial standards, policies and practices for the organization.
• May have additional Facility Securtity Officer duties inlcuding the ability to obtain a Secret Clearance.

Security Officer Responsibilities:

• Must have the ability to obtain a government SECRET Security Clearance.
• Provide support to the Security Officer II.
• Ensures compliance with the National Industrial Security Program (NISP), and other government and contractual security requirements.
• Supports and advises management and employees regarding Security policies, procedures and practices.
• Maintains a working relationship with Defense Counterintelligence and Security Agency (DCSA) and the National Security Agency (NSA).

• Provides high-level administrative support and assistance to the Executive Director, General Manager or the head of the site who oversees one or more business units or facilities.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.

Required Qualifications:

• High School Diploma/GED and 5-7 years experience OR Equivalent Combination of Relevent Education &/or Experience

Preferred Qualifications:

• Associate's Degree

Knowledge, Skills & Abilities:

• Proficient in MS Office (Excel, Word, PowerPoint)
• Oral and written communication skills
• Ability to build collaborative relationships
• Detail oriented
• Ability to meet deadlines
• Project management skills.

Other Requirements:

• Ability to obtain a Secret Clearance.
• Must be able to remain in a stationary position at a desk and/or computer for extended periods of time
• Work primarily in a climate-controlled environment with minimal safety/health hazard potential.
• No or very little travel likely.

The above statements describe the general nature and level of work only. The statements do not represent an exhaustive list of required responsibilities and skills. Other duties may be added or this job description may be amended at any time. This job description does not alter an employee's at-will employment status or create an employment agreement or contract, implied or otherwise.