Administrative Coordinator

The Department of Economics in the Miller College of Business welcomes applications for an Administrative Coordinator.

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define 'inclusiveness' as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Coordinates functions of the department and assists Department Chairperson, faculty, and students in completing departmental, college, and university goals.

Over one year of secretarial, office organizational, or related training, or education beyond high school or equivalent.

One or more years of office organizational, secretarial or related experience.

Bachelor's degree

One or more years of university or academic office experience.

Student assistants.

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Supports department Chairperson regarding regular reports, special projects and miscellaneous duties, including assisting with university reports, preparing department documents, and scheduling university related appointments.

Maintains departmental records, personnel files, and databases and maintains department electronic filing system and file sharing to ensure compliance with university regulations.

Maintains budgetary records for all department accounts, including monitoring and reconciling departmental budgets, submitting online purchase orders, processing reimbursements, and creating and maintain pre-approval and expense reports for travel.

Supervises and directs student assistants, including providing orientation and training, planning and delegating work assignments, creating work schedules, and verifying timesheets. Supports other employees, such as graduate assistants and supplemental instructors.

Assists with class scheduling, such as creating drafts, completing required forms, assigning spaces, and assists the Chairperson in creating new or revising existing courses and programs. Assists students with scheduling as required, such as providing information of department programs and classes and providing overrides as required.

Oversees and manages office operations, such as preparing reports, documents, communications, and presentations; communicating and collaborating with other university department and units; and organizing and planning department meetings and events.

Monitors, updates, and maintains inventory of supplies and equipment, including overseeing use of copiers and computer equipment and monitoring key control.

Assists department Chairperson with hiring processes, such as creating and editing position descriptions and hiring proposals and maintaining and managing hiring workflow.

Serves as point of contact for the department, receiving office visitors, answering phone calls, providing information, or directing inquiries to appropriate departments. Assists the chair in communication with department advisory board.

Supports department faculty including providing information of university departments and processes, completing required forms in a timely manner, and proof reading and editing department documents.

Collaborates and coordinates with the Economics Club, the Institute of Political Economy, other college departments, and the Dean's Office.

Performs related duties as assigned.

Maintains regular and predictable attendance.

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.