Design Project Coordinator (Part-Time)

Looking to join one of the best mechanical and fire protection contractors in the United States? Join our team! Ahern has an exciting opportunity for a part-time Design Project Coordinatorwithin our Davenport, IA Fire Protection division. We consistently rank as one of the top specialty contractors in Wisconsin, are in the top 15% of specialty contractors across the US, and have received several regional workplace excellence awards over the years for our outstanding commitment to our employees. Building our first-class reputation didn't happen by chance. It has developed since our inception in 1880 through our commitment to top-notch business practices, continuous improvement, and dedication to our number one asset: our employees. You owe it to yourself to find out what Ahern has to offer!

How you will contribute:

As a Design Project Coordinator (Part-Time), you will provide administrative support to our Design, Project, and Sales Teams by utilizing a variety of computer programs and assisting with a variety of tasks. This role requires someone with excellent communication skills (both verbal and written) and an assertive but professional personality to obtain information when required. Primary responsibilities include:

• Work with the Design Team to produce accurate and professional documents for submittals and resubmittals to Authorities Having Jurisdiction, complete O&M manuals for customers, obtain appropriate safety documents for projects, perform close-out activities for projects, and respond to RFIs and team requests for information as required.
• Utilize strong attention to detail by assisting the Design team with the information needed to create submittal documents.
• Ensure paperwork is submitted to the appropriate parties and tracked to completion for Design and Project teams.
• Work with the FSE team to provide and manage consistent documents through projects.
• Assist with creating, tracking, and monitoring foreman packs that go to the field, and track and meet deadlines for submittals and O&M manuals.
• Participatein weekly design meetings capturing important information to ensure parties complete tasks in adherence to the due dates.
• Create Bluebeam fillable forms as required.
• Maintain Equipment Submittal documents.
• Provide project-specific information for Design and Sales teams as required.
• Assist the Design Manager and Project Coordinators with tasks as needed.
• Assist with gathering local municipality information as needed.

This is an exciting, part-time opportunity to be very instrumental in the successful execution of our National Fire Protection division.

What you need to qualify:

Ideal candidate should bring to Ahern a completed Associate's degree in an administrative program and/or three to five years of administrative support type experience, preferably within the constructionindustry.Those who will excel in this role will have excellent customer service skills; strong attention to detail; the ability to thrive in a fast-paced, deadline-driven work environment;a proven ability to juggle multiple tasks at once; and enjoy working in a role with a wide variety of tasks. This role requires someone who is highly proficient in Microsoft Office 2016and technically inclined to learn industry-specific software. If you are ready to demonstrate this expertise, Ahern wants you!

What's in it for you?

The Company has a commitment to excellence that extends beyond our outstanding customer satisfaction ratings and numerous safety awards. The Company extends this commitment by passing a significant amount of profits back to employees through bonus programs, and generous 401K match. Ahern has a health benefits package that ranks in the top 20% of all plans nationally. Ahern also has a wellness program that was designed to keep employees and their families happy and healthy. Significant investment in employee training programs, advancement opportunities, educational assistance, and flexible work schedules have helped Ahern stand out above others in the industry.Experience for yourself why Ahern has been voted the Best Place to Work!

Ahern is an Affirmative Action / Equal Opportunity Employer and encourages veterans, women, minorities, and disabled individuals to apply.