Senior Administrative Assistant

Senior Administrative Assistant - Generation Park

Essential Job Functions:

• Provides administrative support to administrator with regard to paperwork (to include new faculty set up), order supplies, process EPAFs and leave forms.
• Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
• Enters student data for new, transition and current students; maintains various computer-based records/files.
• Schedules and coordinates multiple meetings and room reservations.
• Prepares and processes requisitions and invoices as needed and Banner entry via several banner programs.
• Complete ad hoc projects, as assigned.
• Performs general office duties such as: type letters and memos.
• Processes P-card statements and maintains P-card records and expenditures.
• Coordinates travel arrangements, hotel, and parking reimbursements.

Additional Job Functions:

• Orders inventory supplies and submits expenses.
• Coordinates facilities for classroom use, including maintenance requests.
• Works Business Office as required to include attending training class for this need.
• Performs other duties as assigned.

Knowledge, Skills and Abilities:

• Ability to demonstrate the College values
• Must project a professional image, have excellent telephone etiquette and communication skills
• Must be extremely accurate and have excellent proofreading, grammar and spelling skills
• Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment
• Basic skill level in Microsoft Office (Word, Excel & PowerPoint)

Required Education:

• High school diploma or equivalent

Preferred Education:

• Above requirement plus one year of specialized or technical training beyond high school

Required Experience:

• Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job

Preferred Experience:

• Above requirement including one or more years in a higher education environment

NOTE: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5611

Posting Close Date: 1/26/2025