HR & Payroll Coordinator

The Minnesota Landscape Arboretum is looking for it's next HR & Payroll Coordinator. Join the Minnesota Landscape Arboretum in its mission to welcome, inform and inspire all. As part of the University of Minnesota's (UMN) College of Food, Agricultural and Natural Resource Sciences (CFANS), the Arboretum prioritizes equity, diversity, and inclusion while fostering exploration and stewardship of the natural world. The Arboretum HR Department is committed to creating an inclusive, equitable workplace by supporting approximately 250 employees across various roles. This position, reporting to the HR Manager, works with two HR professionals (Employee Experience Leads) to implement strategic initiatives in alignment with the University's PEAK initiative, ensuring consistent, high-quality HR processes for attracting and retaining talent.

This role serves as the unit's Time and Absence Administrator, managing biweekly payroll for ~250 employees, including P&A, Civil Service, labor-represented, seasonal, and temporary
staff. Responsibilities include resolving complex payroll issues with the CFANS Payroll Coordinator, ensuring regulatory compliance, completing documentation, and coordinating
payroll close processes. Additional duties include managing HR supplies and purchasing, supporting HR projects, and fostering an inclusive workplace by providing employees with the resources they need to thrive. The ideal candidate is organized, detail-oriented, and dedicated to excellent customer service.

This position will work on-site at the Minnesota Landscape Arboretum located in Chaska, MN, and will offer a hybrid work opportunity.

Payroll and Systems Coordination (60%)
* Serve as unit specialist on University payroll policies, procedures, and HR systems.
* Administer time and absence processes; lead audits, quality control, and reporting.
* Manage employee payments, including wages, lump sums, augmentations, and wage adjustments (e.g., merit and labor-negotiated increases).
* Track and escalate changes in employee status (e.g., temporary employment limits, probationary period completion, or leave balance exhaustion).
* Calculate and process distribution changes, including complex retroactive adjustments.
* Assist supervisors with TDX "Post a Position" requests and initiate complex HR TDX tickets, such as appointment modifications and terminations.
* Coordinate mass change spreadsheets and contribute to developing and improving tools and templates.

Onboarding and Offboarding (25%)
* Draft and manage offer letters for temporary, casual, and student employees; coordinate background checks and acceptance.
* Facilitate remote I-9 verification and maintain onboarding documentation.
* Coordinate position management and membership updates for new and departing employees.
* Support new hires during onboarding and contribute to New Employee Orientation sessions by providing payroll and policy overviews.

Administrative Duties (15%)
* Maintain electronic personnel les, ensuring confidentiality and compliance.
* Manage HR office supplies, track and reconcile purchasing card expenses, and ensure compliance.
* Support HR programs and projects through correspondence, scheduling, reporting, and documentation.
* Perform other duties as assigned.

Required Qualifications
* BA/BS in Business Administration, Accounting, Finance, Human Resources, or a combination of related education and experience to equal four (4) years
* Proficiency in Microsoft Word and Excel
* Excellent interpersonal and communication skills to support a diverse, fast-paced workforce
* Ability to exercise discretion, confidentiality and diplomacy
* Commitment to promoting a respectful workplace while advancing diversity, equity, and inclusion through demonstrated cultural competency

Preferred Qualifications
* Experience with UMN PeopleSoft Human Resources Management System (HRMS) or Enterprise Financial System (EFS)
* Working knowledge of UMN policies and procedures
* Effective problem solving, organizational, and time management skills, with the ability to work independently under moderate supervision
* Demonstrated ability to work independently and as part of a collaborative team

Pay Range: $26.75 - $30.00/hr ; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).