Payroll Manager

Note: APA operates on a 37.5-hour work week with one hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and/or governance experience at APA.

The Payroll Manager will supervise payroll specialists, ensuring that APA employees' payroll is accurately calculated and tracked. This individual is responsible for overseeing the comprehensive payroll process across multiple states, ensuring compliance with all relevant regulations, and maintaining the accuracy and timeliness of payroll activities. This role involves coordinating with internal teams, managing third-party vendors, and providing leadership and support to the payroll team.

Education and Experience Required:

• Bachelor's degree is required preferably in accounting, but other business-related discipline will be considered.
• 5+ years of related payroll leadership/Human Resource experience working in a non-profit or corporate environment.
• Strong understanding of payroll processing principles and compliance requirements.
• Proficiency with payroll software systems, experience with UKG/UltiPro strongly preferred.
• Experience with multi-state payroll processing.
• Excellent analytical and problem-solving skills to identify and resolve payroll discrepancies.
• Ability to work independently and meet deadlines.
• Ability to handle sensitive and confidential information with discretion.
• Must possess strong interpersonal, communications and writing skills; ability to interact with employees and contacts at all levels and build relationships.
• Positive, professional attitude; self-motivated problem-solver, flexible, and high-level attention to detail.
• Must be a team player who enjoys working with people.

Computer Skills Required:

• Experience with payroll processing systems (UKG, ADP preferred).
• Must have PC experience in Windows environment, working knowledge of Microsoft Office (Word, Excel, and Outlook), Web-enabled applications, database software and willingness to adapt to new technologies.

Responsibility:

The Payroll Manager is responsible for the following:

• Maintain the HRIS (UKG) with accurate employee information and process changes.
• Manage coordination of bi-weekly payroll information from all departments for processing including timesheets, PTO requests, bonus/severance, tuition reimbursement, STD, LTD and FMLA etc.
• Must continue to learn and keep abreast of legal changes that impact payroll and Human Resources department
• Process garnishment/levy requests, accruals and agency tax notices using UKG.
• Review and approve employee W-2 documents annually.
• Complete all compliance auditing and reporting as needed.
• Assist employees with questions regarding their pay.
• Accurately calculate employee pay checks, including base pay, overtime, bonuses and deductions.
• Process timecards and ensure accurate timekeeping.
• Withhold federal, state, and local taxes, as well as other required deductions.
• Maintain accurate payroll records and employee data.
• Prepare and submit certified payroll reports to appropriate agencies.
• Monitor and address any discrepancies or issues related to payroll reporting.
• Assists with Payroll department functions, reporting and projects as needed.
• Maintains a high degree of confidentiality of payroll records/employee information. Must be able to act with honor, character and integrity.
• Performs other duties as requested.
• Other Duties as Assigned:
  
  
  
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    Assists as needed with audit requests, creating, or preparing reports, and other ad hoc requests.

    
    
  
  
  
  

About APA:

The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.

Job Location: Remote: APA jobs may be considered for remote work eligibility as defined in APA's Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.

Application Instructions:

Qualified candidates must apply online through APA's applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.

The American Psychological Association is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.