Purchasing Card Coordinator

HealthPartners is hiring for a full-time Purchasing Card Coordinator.

POSITION SUMMARY STATEMENT:

Manages the enterprise-wide Purchasing/Travel Credit Card program including, systems maintenance and upgrades, training, reporting, data analysis, and other related support. Develops policies and procedures associated with the program. Serves as the contact for systems related issues that impact individuals, I.S. & T., and all other areas within HealthPartners. Services as a primary resource for creating and pursuing recommendations regarding the further development of the Purchasing Card program for HealthPartners and related entities.

Assists with decisions and recommendations regarding further development of the Purchasing Card program. Looks for development opportunities and prepares best practice or project plans for manager.

MINIMUM QUALIFICATIONS:

• Education, Experience or Equivalent Combination:
• Associate Degree in accounting, management, business, or related area.
• Four years experience with Accounts Payable or Purchasing related fields.
• Two years experience with Purchasing Card or Accounts Payable systems.
• Previous experience in a position requiring teamwork, analysis and complex problem solving

• Licensure/ Registration/ Certification:
• Certified Purchasing Card Professional (CPCP), or achieve the designation within two years of employment.

• Knowledge, Skills, and Abilities:
• Proficient in Microsoft suite of products such as Word and Excel.
• Ability to work with minimal supervision.
• Demonstrated initiatives and critical thinking in following through with tasks.
• Demonstrated planning, organization, and time management skills.
• Proven ability to manage multiple deliverables and timelines simultaneously.
• Excellent oral and written communication skills
• Excellent customer service skills.

ESSENTIAL DUTIES:

1. Coordinates, evaluates, and performs maintenance to the Commercial Card Program and Oracle Expense Module.
2. Provides direct support to all cardholders and managers:
   
   
   
   1. Provides security administration for end users.
   2. Trouble-shoots questions and problems reported by end users; resolves through appropriate resources (IT, Chase, etc.)
   3. Develops and conducts on-going end-user training; regularly assesses training needs.
   4. Tracks noncompliance issues and works with end users and managers to ensure all transactions meet company policies for legitimate business purposes.
   
   
3. Supervises staff hired to support the program. Provides work direction and technical guidance to staff to ensure data integrity.
4. Reviews files to ensure transactions are appropriate and not fraudulent. Prepares monthly file for General Ledger.
5. Reviews all audits (user, terminated employees, transactional, Sales Tax and 1099's) with internal and external sources while ensures that they are completed timely and accurately.
6. Approves reconciliations for corporate airfare account with Travel Agency monthly. Follows up on appropriate documentation for all travel transactions.
7. Liaison between HealthPartners and Chase for developing the program to meet the needs of the entities.
8. Coordinates Corporate Travel Program including writing and maintaining policies and procedures. Liaison with Corporate Travel Agencies.
9. Reviews payment requests from Accounts Payable to determine appropriate payment method. Updates and manages required documentation for transactions on the Accounts Payable credit card.
10. Writes and updates the protocols, policies and procedures associated with the system and credit card program. Keeps policies and procedures consistent with current operations and current systems functionality. Communicates revisions to end-users and ensures that users understand policies and procedures.
11. Provides statistics on a monthly basis for reporting and benchmark program with industry standards.
12. Updates website for Purchasing Card Program to ensure the current policies, forms, schedules, are available to the end users.
13. Manages effective partnership with various departments including Finance, Payroll, IS&T to ensure smooth system operations.
14. Liaison with Visa and the merchants concerning inquiries.
15. Assists with special projects as they arise.

Additional Expectations:

• Complies with safety instructions, observe safe work practices, provides input on safety issues, and promotes a safe work environment.
• Maintains regular and timely attendance.
• Protects confidentiality.
• Demonstrates participation in and support of the organization's Corporate Integrity Program by participating in compliance-related education and training and complying with the organization's policies and procedures.
• Timely completion of all mandatory education and organizational requirements (i.e., licensure/certification, Employee Health and Wellness requirements, annual training, etc.)