Receptionist & Administrative Support Specialist
 JLL | |
 United States, Texas, Austin | |
| 1703 West 5th Street (Show on map) | |
 Jan 14, 2025 | |
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We are seeking a highly organized and professional individual to serve as theReceptionist & Administrative Support Specialistfor our Austin office. This dual-role position is ideal for someone who thrives in a dynamic environment, combining front desk responsibilities with administrative support for our brokerage teams.
Key Responsibilities: Receptionist Duties:Serve as the primary receptionist, greeting visitors and ensuring a welcoming and professional front desk experience. Answer and direct incoming calls, responding to inquiries about office location, properties we are marketing, and other services. Manage building and parking access Maintain and tidy lobby, kitchen, and breakroom areas; restock supplies as needed. Administrative Support:Provide administrative assistance to brokerage teams, including scheduling meetings, supporting team events, and assisting with onboarding/offboarding processes Coordinate office/building maintenance activities in collaboration with facilities and operations teams. Assist with conference room reservations and audio/video setup for meetings. Handle incoming deliveries and facilitate proper distribution. Manage administrative projects such as data entry, expense reporting, travel arrangements, and supply inventory. Address issues related to office services (e.g., janitorial, parking, technology) and act as a liaison with relevant departments. Qualifications: Proficiency with MS Office (Word, Excel, Outlook, PowerPoint). Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Detail-oriented with a positive and professional attitude. Ability to maintain a clean and organized workspace while ensuring compliance with office policies and codes. This role is ideal for a resourceful and service-oriented individual who enjoys a mix of reception and administrative responsibilities. If you're ready to make a meaningful contribution to our team, we'd love to hear from you! | |