Sr Program Coordinator

Rutgers University

United States, New Jersey, New Brunswick

Jan 15, 2025

Position Details

Position Information

Recruitment/Posting Title	Sr Program Coordinator
Job Category	URA-AFT Administrative
Department	Chancellor - New Brunswick
Overview	The ScarletWell Office is dedicated to fostering a culture of health and well-being across the Rutgers community by supporting innovative wellness initiatives, facilitating interdisciplinary collaboration, and strengthening community-engaged research and programming. Under the leadership of the Chief Wellness Officer and Director, ScarletWell works to develop and implement strategies that promote an inclusive, equitable, and sustainable approach to improving physical, mental, and emotional health outcomes for faculty, staff, and students. ScarletWell serves as a central resource for wellness-focused research and program development, engaging with campus and community stakeholders to drive impactful change.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Sr Program Coordinator for the Chancellor - New Brunswick. This position plays a key role in the coordination and management of major wellness initiatives and projects. Among the key duties of the position are the following: Engages with internal and external stakeholders. Organizes and manages meetings and events. Identifies funding opportunities for wellness initiatives. Creates and implements systems to streamline operations and support the delivery of ScarletWell's mission and goals.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	65741.00
Annual Mid Range Salary	81857.00
Annual Maximum Salary	97972.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree, preferably in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office management, project coordination, organization, facilitation, grant reporting, event planning, writing and promotion/outreach. Two (2) years of relevant administrative experience in grant support functions or academic program administration.
Certifications/Licenses	Must have CITI certification.
Required Knowledge, Skills, and Abilities	Strong problem-solving skills and professional judgement. Ability to handle both routine and complex tasks. T Proficiency in administrative management practices and a commitment to advancing the well-being of the Rutgers community. Strong skills in MS Office programs including Excel, Power Point and Project. Close attention to detail. Superior oral communication skills. Computer literacy including WordPress, Qualtrics and Redcap, CANVA. Basic website editing skills. Ability to grasp and summarize new concepts and information in an accurate and concise manner. Must be comfortable working in a dynamic and diverse work environment. strong problem-solving skills, professional judgment, and the ability to handle both routine and complex tasks. The role demands proficiency in administrative management practices and a commitment to advancing the well-being of the Rutgers community.
Preferred Qualifications	Experience that demonstrates knowledge and understanding of training grant administration, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
Equipment Utilized	Desktop and laptop computers. MS Office software: Word processing, database, and spreadsheet applications. Rutgers-specific systems including but not limited to: Cornerstone, Canvas, Qualtrics (or other open source tools). Web applications, including school-specific, university-wide, and public systems. Copier machines, fax, and other office equipment. Expected to provide conference/meeting support including A/V needs for meetings both on-site and with remote connectivity.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST0038
Posting Open Date	01/15/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement