Divisional Contract Compliance Manager

Job Objective: Administer the contracting process to include review, evaluation and monitoring of social services contracts and select social services funds. Advise Executive Director of Social Ministries and department staff of issues that impact contract compliance.

Essential Functions:

Contract Administration:

• Ensure all grant applications, agreements, and contracts are entered in and processed through TSAMM Grants & Contracts per Divisional & Territorial policies and procedures
• Review documents for restrictions and obligations in collaboration with Divisional Social Ministries assigned reviewers
• Document in TSAMM Grants & Contracts, the receipt, processing, and return of all Social Ministry grant applications, agreements, contracts, and other documents submitted for Divisional and/or Territorial approval
• Provide TSAMM Grants & Contracts training and general training on Territorial grants and contracts policies and procedures for new officers and social ministries staff
• Collaborate with the Development Department to ensure foundation grant agreements are entered into TSAMM Grants & Contracts per Territorial policy and procedure
• Coordinate with the Divisional Compliance Accountant to ensure all grant financial reporting compliance requirements are met
• Coordinate with the Divisional Management Information Systems Administrator to obtain reports for compliance monitoring activities as needed
• Monitor contract reporting and other compliance activities
• Maintain current contract attachment files needed for grants and contracts submissions
• Utilize TSAMM Grants & Contracts "Follow Up Tasks" to track and ensure all applications, agreements, and reports are submitted on time and that fully executed contracts are received
• Manage KWM's federal SAM.gov (System for Award Management) registrations and UEI account records and ensure all registrations are updated annually to remain in "active status"
• Ensure grants & contracts files are maintained and archived according to established procedures

Community Relations/Contact with Others:

• Represent and support The Salvation Army's purpose, philosophy, and mission
• Be available to speak to community groups and/or media regarding Salvation Army programs as requested
• Work with community agencies to develop new resources and networking partnerships as requested

Miscellaneous Duties:

• Assist with Social Ministries program evaluations as assigned
• Assist with special and seasonal projects coordinated by the Divisional Social Ministries Department as requested
• Perform routine duties involving the use of various procedures and applications to clearly prescribed standard practices which require the making of minor decisions and use of some judgment as to the method of performance
• Maintain security of confidential data regarding clients served, personnel records, wage, and salary rates which if disclosed might have significant internal or minor external effects
• Act as a Notary
• Other duties as assigned

Minimum Qualifications:

Education: Bachelor's degree in human service area from an accredited college or university required. Relevant experience may be considered in lieu of a degree.

Experience: Minimum of 2 years of experience in program administration, grant and contract management, grant writing or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities

Certifications/Licenses: None

Skills/Abilities:

• Must be detail and process oriented and have the ability to organize and manage multiple grants & contracts activities in various stages of completion
• Must exercise sound judgment in the analysis of facts and circumstances surrounding individual problems and in the determination of actions to be taken within the limits of standard or accepted practice
• Diversified duties involve demonstrated expertise in computer database programs, proficiency in the use of Microsoft Office software applications and the use of a wide range of procedures
• Must concentrate mental and visual attention closely on work for sustained periods; employ critical thinking, complex data analysis and creative problem solving
• Ability to speak and understand English in a manner that is sufficient for effective communication
• Must be adaptable in culturally diverse environments and exhibit respect for cultural differences
• Ability to operate office equipment including telephone, personal computer, copier, fax machine, and scanning equipment

Supervisory Responsibility: None

Physical Requirements: Include sitting, walking, standing, bending, squatting, climbing, kneeling, and twisting; grasping, pushing, pulling objects; reaching overhead; lifting up to 25 lbs. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.

Travel: Must be able to travel via car or airplane as needed, typically less than 10% of the time to include overnight travel within the Division and Territory including conferences.

Driving: Must possess a valid driver's license from the state of residence. Must be approved and maintain approval through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business.

Working Conditions: Work is routine with infrequent interruptions and changing priorities.

Workload is predictable and manageable. Deadlines are a regular part of the job. Under direction where definite objectives are established, must plan, and arrange a moderate portion of own work, referring only unusual cases to supervisor or others, and possess the ability to prioritize activities. Will often engage with other staff to influence, motivate, manage work, and address barriers. This position will require infrequent weekend and evening work.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

The Salvation Army Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.