Workforce Administrative and Data Analyst

University of Arkansas
United States, Arkansas, Morrilton
1537 University Boulevard (Show on map)
Jan 16, 2025
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: Type of Position:Clerical Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas Community College at Morrilton The University of Arkansas Community College at Morrilton (UACCM) is a proud member of the University of Arkansas System. The University of Arkansas System is comprised of land-grant research institutions, a teaching hospital, five community colleges, two schools of law, a presidential school, a residential math and science high school, and an online university, as well as divisions of agriculture, archaeology and criminal justice. These entities exhibit unmatched economic and social impact across the state by providing numerous academic and professional opportunities. Below you will find the details for the position currently available at UACCM including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process please submit a request via Email to: UACCMHRDept@uaccm.edu or by phone at (501) 208-5309 or (501) 977-2016. Applicants are required to submit a separate request for each position in which they have applied. For general application assistance or if you have questions about a job posting, please contact Human Resources at UACCMHRDept@uaccm.edu or by phone at (501) 208-5309 or (501) 977-2016. Department:Workforce Education & Training Department's Website: Summary of Job Duties:Summary of Job Duties Acts as first point of contact for the Division of Workforce Education and Training, manages day to day office duties such as but not limited to greeting visitors, answering incoming phone calls and emails, answering questions and providing information upon request to visitors, faculty, staff, and students, manage incoming and outgoing mail, assist customers with program application/registration, provide non-credit course packets/documents. Maintains and orders office supplies. Serves as point of contact for division faculty managing call ins, class delays and cancellations, and other related tasks as directed. Maintain databases and records to gather required data for reporting, including but not limited to, student information, workforce student management system and records, and creating required reports for internal use, grants, and state requirements. Responsible for updating the college catalog and other literature related to the division making certain the information provided is accurate and updated in a timely manner. Ensures updates are made to division documents such as syllabi, plans of study, and degree completion plans. Serves as budget specialist, expense date entry specialist, as well as other roles. Also enters division related requisitions in the Workday operating system. Assists in organizing and preparing for departmental advisory meetings, attends and record meeting minutes. This may require evening work on occasion * Assist with proctoring certification exams for short-term training courses. Assist in communications for GBP-AKD Training Center. Reviews, maintains, scans, and indexes documents into workforce student management system and other electronic systems. Develop and perform quality checks on storage of student data to ensure accuracy and efficiency of scanned documents. Performs other duties as assigned. Qualifications: MINIMUM QUALIFICATIONS: The formal education equivalent of an Associate's degree in public administration, general business, or related field. A minimum of three years of practical work experience in an office setting Other job-related education and /or experience may be substituted for all or part of these basic requirements upon recommendation and approval of the Chancellor. PREFERRED QUALIFICATIONS: Bachelor's degree in public administration, general business, or related field. Two years of specialized training in general office work, including Microsoft Office Certifications - Word and Excel, Access, Docubase, and Workday computer systems Additional Information: KNOWLEDGE, ABILITIES, AND SKILLS Able to communicate effectively both orally and in writing to individuals and large groups. Proficient in the use of computer software and applications, such as but not limited to, Microsoft Word, Excel, PowerPoint, Outlook, and Access. Knowledge of office management principles, methods, and procedures. Able to perform basic research, analyze information and prepare reports in a logical and informative manner. Able to problem solve, organize and prioritize work, multi-task, and be flexible and accepting of change. Able to work independently and cooperatively with a team to achieve the mission/goal. Able to work effectively with people of various cultural backgrounds. Knowledge of planning, research, and analysis techniques and procedures. Knowledge of basic accounting principles. Ability to research, prepare, and present comprehensive written and oral reports. Ability to organize meetings and workshops. Able to lift and move objects that may weight up to 25lbs. The successful candidate must have a commitment to working cooperatively with all campus personnel to fulfill the Mission of UACCM and have the ability to deliver quality customer services. Salary Information: Salary Range: $32,000 to $35,000 Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s) Optional Documents: Special Instructions to Applicants:Please submit all required application documents to be considered for the position. Recruitment Contact Information: Shelby Beck, HR Analyst All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check, Sex Offender Registry, Substance Abuse Testing The University of Arkansas Community College at Morrilton (UACCM) is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check, sex offender registry check, and drug screen. For certain positions, there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Talking Frequent Physical Activity:N/A Occasional Physical Activity:N/A Benefits Eligible:Yes