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Position:
Accounts Payable Associate II
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Job Id:
4664
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# of Openings:
1
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Job Summary:
The Accounts Payable Associate plays a crucial role in the firm's finance operations by managing the timely and accurate processing of vendor invoices and ensuring adherence to established financial policies and procedures. They will contribute to maintaining positive vendor relationships, optimizing payment processes, and supporting the overall financial health of the organization. They may process requests for employee expense reimbursements.
Level:
Works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline.
Duties/Responsibilities:
- Receive and review vendor invoices for accuracy and completeness.
- Code and enter invoices into the accounting system, ensuring proper account allocation.
- Process and verify expense reports and credit card statements.
- Prepare and execute weekly check runs and electronic payments.
- Reconcile payments with supporting documentation and resolve discrepancies.
- Collaborate with internal teams to obtain necessary approvals for payment processing.
- Communicate effectively with vendors to resolve invoice discrepancies and payment inquiries.
- Maintain accurate vendor records, including contact information and payment terms.
- Assist in negotiating favorable payment terms with vendors when necessary.
- Maintain organized and up-to-date accounts payable files and records.
- Assist in month-end and year-end closing processes, including reconciliations and reporting.
Required Knowledge/Skills/Abilities:
- Solid understanding of accounting principles and accounts payable procedures.
- Familiarity with relevant financial regulations and compliance standards.
- Proficient with accounting software.
- Proficient in Microsoft Office Suite, particularly Outlook, Teams, and Excel.
- Exceptional attention to detail and accuracy in processing invoices and reconciling accounts.
- Ability to work independently and collaboratively within a team.
- Strong analytical and problem-solving abilities.
- Effective verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders.
- Proven ability to identify and resolve issues independently, demonstrating a proactive and analytical approach.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Ability to work collaboratively within a team and cross-functionally with other departments.
- Maintain a high level of confidentiality and integrity when handling sensitive financial information.
Minimum Qualifications:
- High school diploma or experience equivalent to education requirement.
- 1-3 years of experience in accounts payable.
- CAPS certification (or working towards) is a plus.
Physical Requirements:
- Prolonged periods sitting or standing at a desk and working on a computer.
- Must be able to lift up to 20 pounds.
- May have the opportunity to travel to various office locations.
Company Overview:
Halff is a mid-sized, employee-owned, diverse and full-service infrastructure consulting firm planned, designed, engineered, constructed - and purposed - for people. Since 1950, we've been creating smart solutions that improve lives and communities by turning ideas into reality.
Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It's no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.
Our industry-leading professionals collaborate to meet tough challenges in creative ways. Our services include: broadband, construction services, energy, environmental, geographic information systems, grant funding resources, intelligent infrastructure, intelligent transportation systems, land development, planning and landscape architecture, MEP engineering, public works, resilience, right of way, structural engineering, subsurface utility engineering/utility coordination, surveying, transportation, water resources and water/wastewater.
Halff has offices in the following locations:
- Arkansas: Bentonville, Fayetteville, Fort Smith, North Little Rock and Little Rock
- Florida: Chipley, Crestview, Jacksonville, Orlando, Panama City Beach, Tallahassee, Tampa, Tavares, Temple Terrace and Windermere
- Louisiana: Baton Rouge and Shreveport
- Oklahoma: Norman and Oklahoma City
- Texas: Austin, Brownsville, Corpus Christi, Flower Mound, Fort Worth, Frisco, Houston, Lubbock, McAllen, Midland, Richardson, San Antonio, The Woodlands and Tyler
We offer excellent benefits including medical, dental, prescription and life insurance; long-term and short-term disability insurance; paid time off; holiday pay; traditional and Roth 401(k) plans; Employee Stock Ownership Plan; Health Savings Account; 529 College Savings Plan; flexible spending accounts; an Employee Assistance Plan; and more.
Salary is competitive and commensurate with experience.
Halff is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status.
Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.
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Apply for this Position
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Halff Associates, Inc.
life insurance, paid time off, 401(k)
Jan 16, 2025