Office and Accounting Assistant

ABOUT THE TEPA COMPANIES

Established in 2005 and owned by the Paskenta Band of Nomlaki Indians, The Tepa Companies deliver comprehensive and sustainable solutions to federal, state, local and private-sector clients throughout the United States. The tribally owned companies work independently and collaboratively to provide wide-ranging construction, engineering, environmental, industrial, staffing and technology services.

When you join Tepa Companies, you have the opportunity to expand your entrepreneurial skill set while growing professionally alongside the best in the industry. You will have the opportunity to impact your team, the organization as a whole and subsequently, our Tribe.

We seek out top talent to provide the best services for our clients. We focus on being a responsible company for our employees and their families by creating a culture that reflects our core values and offering competitive pay and benefits package. Our benefits package includes comprehensive medical, dental, vision, generous paid time off and holidays, 401(k) plan with company match, life insurance, flexible spending and health savings account, mental health support and resources, short and long-term disability, and tuition reimbursement. Equal Opportunity Employer Veterans/Disabled.

LOCATION - Denver

ABOUT THE JOB

The Office Coordinator serves as the primary contact for a designated Tepa Companies office, providing administrative support and general accounting assistance. This role collaborates with personnel across all levels, including Executive Leadership, Finance, and Operations, and supports the Finance & Accounting team with assigned tasks.

Job Functions:

• Coordinate and manage schedules, travel itineraries, appointments, and meetings for team members or executives.
• Provide general support to staff and visitors, including scheduling meetings, responding to emails, and managing events.
• Support daily operations and communications for the office, including welcoming visitors, answering calls, and handling mail and packages.
• Maintain office cleanliness and organization in common areas such as conference rooms, kitchens, and supply rooms.
• Oversee office equipment maintenance, repairs, and inventory management.
• Serve as the building maintenance liaison, managing key cards, door schedules, cleaning, and recycling.
• Complete administrative tasks which may vary based on location, including processing accounts payable invoices in Unanet and preparing daily cash reports, bond-insurance forms, vendor credit applications, and other clerical duties.
• Additional duties as assigned.

WHAT WE'RE LOOKING FOR

Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office and other office management tools and applications
• Excellent time management and organizational skills
• Exceptional customer service skills and professional manner
• Familiarity with standard procedures used in an office and basic accounting skills
• Outstanding abilities to communicate in person, in writing, and over the phone