Administrative Services Manager/Financial Analyst BB&E is a full service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members provide Environmental Consulting, Facilities Engineering and Program/Project Management Services to Federal and private sectors.
Position Summary
BB&E is seeking a dynamic and detail-oriented Administrative Services Manager/Financial Analyst to join our team to support AFCEC/CFSD in supporting DLA-Energy onsite at Fort Belvoir, VA.
Job Duties & Responsibilities
- Support contract and project-level acquisition, management, closeout, and evidentiary matter requirements for all stakeholders; coordinate with applicable parties, to include contracting and project management personnel, to collect, review, analyze, coordinate, and deliver such documentation
- Support data calls; provide data entry and data reconciliation support and incorporate such efforts into database development and improvements
- Draft administrative support documents and assemble complete documentation required for design and construction acquisition and modification packages; draft DD Form 1354s, Base Support Letters, and other applicable design and construction support documents
- Gather, manage, and analyze data to predict, influence, and support task order management efforts, from project initiation to final closure
- Notify stakeholders of issues identified with acquisition, funding, and project management requirements and coordinate resolution
- Coordinate funding requests by reconciling funds requested and received and compiling and submitting purchase requests and supplemental files
- Maintain electronic files and file structures
- Track and route design and construction submittals and correspondence with Government and project stakeholders
- Develop, support, present, and provide recommendations for training
- Provide assistance to the Government in dispute resolution and address requests for equitable adjustment; this may include gathering, reviewing, and organizing documents into reports or files
Key Qualifications
- U.S. Citizenship and the ability to obtain/maintain a DoD Government Security Clearance (NACI) is required
- Knowledge: Working knowledge of project data management, Procurement Integrated Enterprise Environment (PIEE), Wide Area Workflow (WAWF), Electronic Document Access (EDA), and MyInvoice
- Strong Communication Skills: Excellent verbal and written communication skills, with the ability to effectively convey complex technical concepts to diverse audiences
- Software: Proficiency using MS Office software including Excel, Word, and PowerPoint
- Self-Starter: Highly motivated, with the ability to manage multiple tasks and deadlines autonomously
Experience & Education
- Experience: Three (3) to five (5) years of experience performing same or similar tasks as listed above
- Education: Minimum of a High School Diploma or GED is required
Physical Requirements
- Ability to remain in a stationary position/sit at least 60% of the time
- Ability to operate office equipment, including computer, copy machine, phone, etc.
- Ability to use hands to finger, handle or feel objects or controls; reach with hands and arms
- Capable of lifting up to 10 lbs.
- Ability to see details of objects that are less than a few feet away
- Ability to understand the speech of another person, speak clearly so listeners can understand, and talk or hear both in person and by telephone
Compensation, Benefits & Perks
- Competitive compensation packages
- Participation in the Employee Stock Ownership Plan - BB&E is 100% employee-owned!
- Discretionary bonus
- *Medical, Dental, and Vision Insurance with health care concierge
- *Employer provided Short-Term & Long-Term disability
- *Employer provided Life insurance
- *Employee options for supplemental life, supplemental accident, critical illness, hospital indemnity, and Identity theft protection benefits
- *Generous PTO plus 11 paid holidays
- Traditional & Roth 401(k) options with fully vested employer match
- Tuition reimbursement & professional development
- Employee referral program
- Financial wellness resources
- Employee discounts
- Employee Assistance Program (EAP)
- Pet insurance discount
*Applies only to full-time employees *BB&E is an Equal Opportunity Employer and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. 
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BB&E Inc.
life insurance, vision insurance, paid holidays, tuition reimbursement, 401(k)
Jan 17, 2025