Position Details
Position Information
| Recruitment/Posting Title |
Manager of Special Events and Programs |
| Job Category |
URA-AFT Administrative |
| Department |
Office Secretary of the Univ-Level 4 |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking a Manager of Special Events and Programs for Office Secretary of the University. This position reports directly to the Secretary of the University and is responsible for designing, planning, coordinating, and executing the Rutgers-New Brunswick & Rutgers Health Commencement ceremony to be held each May at the stadium.
Among the key duties of the position are the following:
- Serves as a resource for other university departments needing general advice on event planning.
- Implements strategies and complete the necessary tasks for successful execution of these events by making independent judgement and decisions.
- Interacts with key members of the university community (executive administrators, faculty, administrative staff, students, and alumni) and external vendors and consultants in order to schedule and provide the services needed to execute successful events.
- Develops and maintains a congenial office environment where all members are treated with the utmost level of respect and professionalism.
- Supervises the Assistant Manager of Special Events and Programs, student interns, and a temporary seasonal employee during peak times.
|
| Position Status |
Full Time |
| Hours Per Week |
|
| Daily Work Shift |
|
| Work Arrangement |
|
| FLSA |
Exempt |
| Grade |
06 |
| Position Salary |
|
| Annual Minimum Salary |
75382.00 |
| Annual Mid Range Salary |
93917.00 |
| Annual Maximum Salary |
112452.00 |
| Standard Hours |
37.50 |
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Benefits |
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview.
|
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's Degree or an equivalent combination of education and/or experience.
- Five (5) years of work experience in event planning/management, hospitality management, public relations, or a related field.
|
| Certifications/Licenses |
- A valid driver's license would be required for this position; Use of personal vehicle in order to travel for business demands.
|
| Required Knowledge, Skills, and Abilities |
- Sound judgment.
- Professional integrity, tact, discretion, and diplomacy.
- Superior leadership and communication skills.
- Strong work ethic.
- Ability to communicate effectively and with empathy while conveying the needs or decisions of the Secretary.
|
| Preferred Qualifications |
- Experience and knowledge of Microsoft Office Suite of Software and web page management.
- Experience in higher education and event planning or project management certification.
- Experience utilizing social media technologies to disseminate information, build interest surrounding events, and provide last minute details, emergency notifications, and event alterations.
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| Equipment Utilized |
|
| Physical Demands and Work Environment |
- Some evening and weekend work.
- Flexible work schedule will be necessary.
- Must be able to lift and move boxes up to 50lbs. in weight.
- A personal vehicle is required to enable the transport of event materials, and for site visits to academic units, university departments, and partner agencies.
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| Special Conditions |
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Posting Details
| Posting Number |
25ST0053 |
| Posting Open Date |
01/17/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
College Ave (RU-New Brunswick) |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
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Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
Jan 17, 2025