Compliance Manager - Library Operations

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Manages the University Records Management (RM) Program and the documentation process of records disposition projects. Provides training to university staff and advises departments in records management policies and procedures. Guides university staff and faculty on records management best practices with up to date information on maintenance and disposition of all University records. Engages in outreach activities to promote the RM program campus wide.

• Develops, implements, and maintains a records management policy and procedures in accordance with State of Florida requirements, Federal and other relevant legislation, regulations, and requirements and best practices methodologies to achieve long-term University goals.
• Establishes a Records Liaisons program within major administrative units and works with the designated personnel to provide a comprehensive training program for University records liaisons and other University employees working with University records.
• Works closely with the Office of the General Counsel, Information Technology Services, Internal Audit, Office of Compliance and Integrity, and various other units to ensure compliance with state, federal, and other regulatory agencies' laws and rules.
• Assists the University Archives with retention of historical records and state designated permanent records.
• Establishes program guidelines for the management of records in electronic and digital formats. Partners with IT to develop best practices and procedures related to managing active electronic records storage and with the University Archivist and appropriate University entities to manage permanent records storage.
• Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.
• Advises University offices regarding State of Florida electronic records policies.
• Serves as liaison to the Division of Library and Information Services of the Department of State as required by Florida Statute.
• Serves as designated Records Management Liaison Officer for the University and submits the University's Annual Compliance Statement to FL DOS.
• Serves as Retention Policy Manager (RPM) Approver.
• Coordinates IT requests for Records Management website (Drupal) updates.
• Manages supply budget for Special Collections and University Archives.

Bachelor's degree in a related field and four (4) years of experience in compliance, finance, audit, law or closely-related field.

• Knowledge of modern principles and procedures of records management.
• Knowledge of state and federal laws, rules and regulations pertaining to and affecting the maintenance and retention of records, including public records.
• Experience with emerging technologies, particularly pertaining to electronic records.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Criminal Background Check

• Ability to work flexible hours as needed.
• Travel to FIU Campus'

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.