Production Associate

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are seeking a Production Associate. We are looking for a motivated individual who can easily juggle shifting priorities, moving between client event planning, marketing, and transaction management of real estate deals across all property types. This is a fast-paced, team-oriented environment. We partner with producers, analysts, and associates to help the office's overall deal flow and success.

Key Responsibilities

• Maintain and handle scheduling of meetings and appointments
• Outlook inbox and calendar management and related business correspondence
• Organize and arrange both onsite and offsite meetings and other event planning duties
• Arrange travel needs and create complete travel itineraries for all trips. Report expenses as required by company policy.
• Act as project manager managing shifting timelines and moving sale opportunities from engagement to closing in Capforce, our internal CRM. Real estate experience is preferred, but not a requirement.
• Create and edit deliverables for prospect/client meetings with PowerPoint and other design Softwares like InDesign. Prior marketing experience is preferred.
• Coordinate and collaborate with the graphic design team on high-end deliverables.
• Take the initiative to support Producers with specialty and high-priority projects, which can include lead and deal origination, client outreach, and marketing initiatives.
• Work with third party vendors to facilitate transaction diligence period and closing.
• Manage and update deal statuses, manage press releases, calling lists, and activity tracking.
• Prepare documents including Requests for Proposals, Fee Agreements, Confidentiality Agreements, financial comparisons, invoices, etc. with direction from Producers and/or knowledge of company policies, procedures, and best practices.
• Assist in developing schedules, ensuring timely completion of tasks, and adherence to project timelines.
• Attend weekly team meetings, ensure estimated close date and stage are up to date

Experience and qualifications

• Bachelor's Degree Required
• Experienced professional with a minimum of 3-5 years of experience, preferably with both executive assistant / personal assistant experience
• Excellent English, grammar, written and oral communication skills
• Proven record of successful problem solving
• Superior organizational skills and record-keeping, and strong attention to detail
• Excellent interpersonal skills, positive attitude and high energy level
• Proficiency and working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook required
• Graphic design experience and knowledge of Adobe Software such as InDesign and Photoshop is a plus

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If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.