Executive Administrative Assistant

HF Sinclair is seeking an Executive Assistant in Dallas, TX.The Executive Assistant will provide administrative support to the Chief Executive Officer (CEO), members of the Executive Leadership Team (ELT) and occasional support to the Board of Directors. This role requires a proactive, detail-oriented individual with exceptional organizational and communication skills. The Executive Assistant will manage complex schedules, coordinate meetings and events, handle confidential information, and act as a liaison between the CEO, ELT, Board of Directors (BOD), and internal/external stakeholders.

• Calendar Management:Efficiently manage the CEO's and ELT's calendars, including scheduling meetings, appointments, and travel arrangements.
• Communication:Serve as the primary point of contact for internal and external communications with the ELT, including screening calls, emails, and correspondence.
• Meeting Coordination:Plan and coordinate executive meetings, including preparing agendas, materials, and minutes. Ensure all logistical aspects to include scheduling conference rooms and catering are handled seamlessly.
• Travel Arrangements:Arrange and manage travel itineraries, accommodations, and transportation for the CEO, BOD, and ELT members.
• Expense Reports:Preparation of expense reports for assigned executives and reconciliation as needed
• Document Preparation:Prepare and edit reports, presentations, and other documents as needed. Ensure all materials are accurate and professionally presented.
• Confidentiality:Handle sensitive information with the utmost discretion and always maintain confidentiality.
• Project Management:Assist with special projects and initiatives, ensuring timely completion and alignment with company goals.
• Office Management:Oversee office operations, including maintaining supplies, coordinating with vendors, and ensuring a well-organized work environment.
• Relationship Management:Build and maintain positive relationships with internal and external stakeholders, acting as a representative of the CEO, BOD, and ELT.

Minimum of 10 years of experience as an executive assistant or in a similar role supporting senior executives.

Bachelor's degree in Business Administration, Communications, or a related field preferred.

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to handle multiple tasks and prioritize effectively.
• High level of professionalism and discretion.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Experience with project management tools is a plus.

• This position is office-based with occasional travel and evening events required.
• The role may involve standing, walking, sitting, and occasional lifting of up to 25 pounds.

HF Sinclair offers a comprehensive benefits package designed to support the well-being of our employees and their families. Our benefits include, but are not limited to, the following:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Paid Time-Off
• 401(k) Retirement Plan with match
• Educational Reimbursement
• Parental Bonding Time
• Employee Discounts

We are committed to fostering a supportive and inclusive work environment, ensuring our employees have the resources needed to thrive professionally and personally.

Benefit eligibility is governed by official plan documents, for more details visitTotal Rewards.

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization.

We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. HF Sinclair supplies high-quality fuels to more than 1,500 branded stations and licenses the use of the Sinclair brand at more than 300 additional locations throughout the country. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in Artesia, New Mexico. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to its refineries and the petroleum industry.

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.