Administrative Officer 2 (Local Government) - Allegheny County Support Administration

Allegheny County is seeking a robust self-starter who is proficient in organizational skills and has a passion for safety and security procedures. If you want to specialize in security services and support an agency that aims to improve access to care, prevent harm, and increase economic security for all people in the county, this is the role for you! Join the Department of Human Services (DHS) team today!

As an Administrative Officer 2 (Safety Specialist), you will be responsible for directing safety services within all 9+ DHS office locations. You will plan, organize, and evaluate all safety policies and be responsible for developing, maintaining, and implementing business continuity processes and procedures. You will not only be responsible for planning but also conducting and debriefing regular exercises to test the adequacy of existing security plans and recommending modifications.

Other duties and responsibilities include:

• Maintaining Standard Emergency Response Plans (SERP) and work with DHS staff and others to keep the plan current.

• Communicating, in an effective and timely way, with staff and leaders so that they are prepared to respond accurately in the event of an emergency.

• Schedule and monitor fire alarms and drills in all DHS buildings.

• Ensure that the necessary exit signs, building layout guides, and instructional materials are available and posted.

• Ensure that all DHS facilities maintain basic first aid supplies and ensure that supplies are replenished as necessary.

• Manage the staff alert notification system.

• Develop and maintain agency-wide Continuity of Operations Planning (COOP).

• Ensure policies are communicated to staff and stakeholders so they can implement the plan.

• Facilitate safety trainings (CPR, AED, Stop the Bleed, etc.) for all of DHS staff.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Scheduled hours can vary depending on the needs of the regional office.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1; or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.