Historic Records Clerk

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

The Clerk of the Circuit Court is a constitutional officer, and the duties of this office are mandated by the Code of Virginia. The Clerk's Office provides multiple statutory and local services for residents, business professionals, legal professionals, judges, public safety officials, a variety of state and local government agencies, and the towns of Loudoun County. The Clerk of the Circuit Court serves as the recorder of deeds and probate judge, issues marriage licenses and is the official court administrator for all civil and criminal court cases. In this latter capacity, the Clerk creates and maintains all court files and records, prepares court orders and jury lists, contacts jurors and issues summons and court processes.

The Clerk of the Court with Loudoun County Government is seeking qualified applicants for a Historic Records Clerk position within the Historic Records and Deed Research Division. Under the general direction of the designated manager, performs historical records preservation for the County. This position preserves records; assist in the retention and retrieval of historic documents and artifacts; and performs related work as required.
Provides information, documents and guidance to customers; explains the various land records indexes, books, records, and public access computers. Provides customer service by telephone and by assisting walk-in customers. Scans land records, reviews legal documents for compliance with recordation standards; digitizes plats and subdivision legal documents.

Assist in strategies and plans for preservation of historical documents and records; identifies, preserves, and archives historic records; and organizes and catalogs historic documents. Conducts public education outreach; helps coordinate and participates in local history events. Assists in the identification and preservation of mandated archival materials through the establishment of finding aids, guides, and other reference tools. Initiates reference and retrieval activities as required by agency personnel and citizens. Informs agencies of proper procedures in the utilization of the public record as defined in the Code of Virginia. Assures agency compliance with legal and administrative requirements in the transfer, storage, and retrieval or disposition of public records. Assists in the compilation of a variety of statistics and reports related to records management operations. Performs data entry. (Performs data entry of legal documents and applications). May perform other essential job functions specific to the position and department assignment.

Hiring salary is commensurate with experience.

High school diploma or equivalent; two (2) years of administrative experience in court, government, or business environment; or equivalent combination of education and experience.

College degree in Business, Public Administration, or Paralegal field preferred. Experience in Circuit Court also preferred.

Successful candidates will undergo background checks as required.

Must have the ability to lift up to 20 pounds and maintain office machines.