New

Financial Specialist- Controller's Office

The Pennsylvania State University
United States, Pennsylvania, Hershey
Jan 30, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. JOB DESCRIPTION AND POSITION REQUIREMENTS: The Controller's Office at the Penn State College of Medicine in Hershey, PA, is seeking a Financial Specialist - Senior Professional. The Financial Specialist supports the Financial Officer and Director of Post-Award Research under the COM controller's office. The financial specialist will provide oversight of grant, budget and fiscal matters. Specialist responsibilities include managing department(s)/unit(s) on budget and grant management, financial controls, and policy and procedure. Specialist responsibilities include overseeing the department(s)/unit(s) full financial portfolio to ensure efficient operation and allocability of the departments finances. Serve as knowledge expert to departments on budget management, grant management, financial control and policy/procedures Manage LD plans for accurate allocation of funded efforts; Prepare and submit salary distributions, salary redistributions, and wage transfers Responsible for fielding and answering questions related to the reconciliation and management of grant, internal and clearing accounts for administrative area; make adjustments as needed and resolve problems Compile data for analysis and forecasting purposes; run reports as needed for administrative area Review and approve of financial documents, transactions, PO's, change orders, etc. Responsible for performing assigned fund/Grant management; assist with annual budget processes for administrative area, including operating budget preparation Understand award guidelines, regulations and policies to effectively manage grants. Grant expert on Uniform Guidance and Penn State grant policies. Utilize best management practices for awards including tools to track post-award documentation due dates, including process to ensure compliance to award's terms and conditions Maintain controls for administrative area; manage budget and grant authorizations; approve routine journal vouchers and prepare complex correcting entries Assign budget sources for expenditures to ensure visibility of spend on internal and external budgets Analyze and verify funding sources to ensure appropriate spending Prepare financial summaries and any other specialized reports for presentation Ensure grants are set-up in SIMBA, prepare budget revisions, process no-cost extension requests and other special approval requests, close accounts. Prepare monthly/quarterly/annual reports for sponsor, development, and corporate foundations review and approval Maintain knowledge of funding policies, regulations and procedures to assist with the administration of awards and to assist in the determination of the allocability, allowability, reasonableness and consistency of costs. Minimum Education Bachelor's Degree Minimum Experience 6+ years of relevant experience Equivalency Or an equivalent combination of education and experience Employment will require successful completion of background check(s) in accordance withuniversitypolices. The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion inall ofits forms.We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. The salary range for this position, including all possible grades is: $68,200.00 - $102,300.00 Salary Structure - additional information on Penn State's job and salary structure. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAW Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines Hershey, PA