Research Data Associate - ECHO * must have ARRT OR ARDMS Certification *

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Position Summary:

We have an exciting opportunity to join our team as a Research Data Associate - ECHO.

The Research Data Associate - ECHO will support the Environmental Influences on Child Health Outcomes (ECHO) study, a NIH-funded initiative investigating how early-life environmental exposures affect children's health outcomes, such as obesity, diabetes, and cardiovascular disease. This role includes conducting DXA scans to assess bone density, maintaining compliance with radiology equipment standards, and managing radiological data in research databases. Additionally, the associate will coordinate participant communication, collect biospecimens and clinical data, and ensure data accuracy through meticulous management and analysis.

Job Responsibilities:

Radiological Duties:

Perform Bone Density Testing (DXA Scans)

• Description: Administer DXA (Dual-Energy X-ray Absorptiometry) scans to study participants as part of the research protocol. This includes ensuring proper positioning of the participant and accurate machine settings for the scan.

Responsibilities:

• Set up and calibrate DXA machine prior to scans.
• Position participants correctly for the optimal scan results.
• Perform DXA scans following the study protocol to assess bone density.
• Ensure the radiology equipment is functioning properly, including routine checks for calibration, image quality, and system diagnostics.
• Record all relevant data and results associated with DXA scans in the study database.
• Provide technical support during the DXA procedure and assist in troubleshooting minor equipment issues.

Maintain DXA Machine Compliance

• Description: Ensure that the DXA machines used for scans are compliant with institutional, city, and state regulations through regular maintenance and renewal of necessary certifications.

Responsibilities:

• Schedule and monitor routine maintenance of the DXA machine.
• Maintain documentation of machine certifications and compliance records.
• Ensure all required regulatory inspections and certifications are up to date.
• Collaborate with technical staff to resolve any compliance or maintenance issues related to DXA equipment.

Database Management for Radiological Data

• Description: Maintain accurate records of all radiological tests, including DXA scan results, in a dedicated research database.

Responsibilities:

• Input radiological data into the study's electronic health record (EHR) or database system.
• Ensure accurate and secure storage of all radiological results.
• Monitor and report any discrepancies or missing data related to radiological issues.

Non-Radiological Duties

Participant Coordination and Communication

• Description: Serve as the primary point of contact for participants, managing their journey through the study while ensuring compliance with protocols and maintaining clear communication.

Responsibilities:

• Obtain informed consent through various communication methods (in-person, phone, electronic), explaining study objectives, procedures, risks, and benefits clearly.
• Ensure all informed consent documentation is completed accurately and securely stored.
• Coordinate participant scheduling, confirmations, cancellations, and rescheduling to ensure efficient study flow.
• Conduct follow-up calls with participants to confirm attendance, collect questionnaire data, and address and study-related concerns.
• Maintain detailed records of all participant interactions in the study database.
• Address participant inquiries promptly and professionally, ensuring clarity and comfort throughout their participation in the study.
• Support participants in completing dietary and physical activity questionnaires, and assist with any clarifications needed.
• Maintain a welcoming and professional environment to foster participant trust and cooperation.

Data and Sample Collection

• Description: Collect and manage clinical data and biological samples while ensuring adherence to study protocols, safety standards, and regulatory guidelines.

Responsibilities:

• Collect biospecimens (e.g. blood, urine) from participants safely and accurately, following all protocol guidelines.
• Label, document, and transport samples to the lab while ensuring proper safety and preservation procedures.
• Prepare and manage sample collection kits and ensure availability of necessary supplies.
• Collect clinical data such as body measurements, blood pressure readings, and dietary information through direct measurement or participant interviews.
• Administer non-radiological study assessments (e.g. dietary/activity questionnaires, anthropometric measurements, chart abstractions, and EHR reviews).
• Ensure all data and sample collection activities are thoroughly documented and accurately entered into the study database.
• Perform follow-up assessments as needed to ensure completeness of collected data.

Data Management and Analysis

• Description: Support data integrity through accurate entry, cleaning, and analysis while assisting in generating meaningful insights for the study.

Responsibilities:

• Enter collected data (e.g. survey responses, clinical measurements, biospecimen details) into study databases accurately and efficiently.
• Perform routine data cleaning to ensure consistency and accuracy.
• Generate reports and summaries from study data to support participant tracking, follow-ups, and analysis.
• Assist in analyzing study data and participate in team discussions about data interpretations and findings.
• Ensure proper documentation and secure storage of all study-related data.

Operational Support and Logistics

• Description: Provide logistical and operational support to ensure smooth study operations, including managing inventory, supplies, and study materials.

Responsibilities:

• Develop and manage electronic study forms and participant-facing documents.
• Track inventory of supplies, including sample kits, study materials, and equipment, ensuring sufficient stock at all times.
• Restock materials as needed and report shortages promptly to supervisors.
• Support logistical needs such as scheduling, report generation, and operational planning for participant follow-ups.
• Assist team members with administrative or ad-hoc tasks as needed.

Participant Compensation and Documentation

• Description: Administer participant compensation and maintain accurate documentation for auditing and compliance purposes.

Responsibilities:

• Issue participant payments in a timely manner following study protocols.
• Maintain detailed and accurate documentation of participant compensation records.
• Ensure compliance with financial documentation and reporting standards.
• Address participant inquiries regarding compensation promptly and professionally.

Team Collaboration and Flexibility

• Description: Actively contribute to team efforts, maintain professionalism, and adapt to the evolving needs of the study.

Responsibilities:

• Work collaboratively with team members to meet study goals and deadlines.
• Maintain open and professional communication with colleagues, participants, and other stakeholders.
• Be flexible with working evening and weekend hours as required by study protocols.
• Travel between clinic sites as needed to support study operations.
• Take on additional responsibilities and tasks as assigned by supervisors to support study objectives.

Minimum Qualifications:

To qualify you must have a ARRT Certification (American Registry of Radiologic Technologists) and licensed by NYS to practice as a diagnostic radiologic technologist OR have a ARDMS Certification (American Registry for Diagnostic Medical Sonography) and Cardiovascular Credentialing International (CCI). Must have 1 or more years of experience as a technologist.

Preferred Qualifications:

Bachelor's degree preferred. Spanish fluency desired but not essential. Desire to work with mothers and young children.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $67,771.14 - $85,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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