Accounts Payable Manager

Responsible for overseeing the end-to-end AP function, ensuring timely and accurate processing of invoices, payments, and expense reimbursements while maintaining compliance with company policies and regulatory requirements. This role plays a key part in optimizing AP processes, managing vendor relationships, and supervising AP team members to drive efficiency and operational excellence.

REQUIREMENTS AND RESPONSIBILITIES:

• Oversees and manages all AP operations, including invoice processing, payments, expense reimbursements, and vendor management. Reviews and approves invoices and payments, ensuring proper documentation, coding, and authorization. Processes complex and/or detailed invoices for payment including telecommunications, general services, utilities invoices and other unusually complex and/or confidential transactions.
• Assists with reconciling the company's checking and payroll accounts, codes/verifies/electronically posts bank disbursements and deposits. Copies bank transaction documents and sends to Controlling at GmbH.
• Follows-up on account statements and other discrepancies regarding payment of accounts and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries.
• Manages AP-related month-end and year-end closing processes, including account reconciliations and accruals. Interacts with external auditors and Controlling at GmbH and participates in occasional auditing projects or provides information and access to accounting records as required.
• Participates in development, implementation and maintenance of AP policies & objectives as well as short- and long-term range planning. Develops and implements projects and programs to ensure efficient and accurate functioning of the Accounts Payable department.
• Responsible for the Controlling of expense reports, scanning and attaching same to SAP documents for Controlling at GmbH. Discusses discrepancies with Controlling at GmbH and makes recommendation as to the resolution of those discrepancies.
• Oversees and manages petty cash box, including disbursement, reconciliation, and SAP entries.
• Established the department's yearly budget for both expenses and capital expenditures.
• Collects and prepares 1099 data for annual form submission.
• Processes payments of foreign exchange invoices via bank portal and posting of same, including FX gains/losses.
• Personnel duties include hiring, performance management, training and career development.
• Optimizes AP workflows by implementing automation and efficiency improvements within ERP systems (SAP preferred).
• Ensures accurate reporting and analysis of AP metrics to support financial decision-making.
• Performs miscellaneous job-related duties as assigned.

ADDITIONAL RESPONSIBILITIES:

• Approves payments and oversees key financial controls.
• Aware of and complies with the RWMIC Quality Manual and regulations & requirements as they apply to this job type/position.
• Completes all planned Quality & Compliance training within the defined deadlines.
• Other duties as assigned by the US Head of Finance.

QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, or a related field. CPA or CMA is a plus
• 5+ years of progressive experience in accounts payable, with at least 3 years in a managerial role.
• Strong knowledge of AP processes, best practices, and compliance requirements.
• Experience with SAP or similar ERP systems is required.
• Proficiency in Microsoft Excel and financial reporting tools.
• Excellent problem-solving, analytical, and decision-making skills.
• Strong leadership abilities with experience managing and developing teams.
• Ability to communicate effectively with internal and external stakeholders.
• High attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Knowledge of international payment processing, FX transactions, and SOX compliance is preferred.
• Preferred ability to communicate in German for collaboration with global finance teams.
• The following physical demands are required:
  • Stand/Sit/Walk 8 hours per day
• RWMIC offers annual Immunizations for Hep B and Flu Shots to all RWMIC employees. RWMIC employees have the responsibility to themselves and the company to consider receiving these immunizations.
• All RWMIC Employees have the responsibility to themselves and the company to work safely.

EEO Statement

We offer competitive wages and a comprehensive benefits package, which includes:

• 401 (k) Retirement Savings Plan and Trust w/Matching Program
• Medical Insurance, Dental and Vision Insurance
• Company Paid Life & Disability Insurance
• Paid Time Off
• Paid Parental Leave
• Telecommuting
• Flexible Schedules
• Tuition Reimbursement
• Wellness Program
• Flexible Spending Accounts
• Unpaid Time Off

At Richard Wolf, we believe in creating a workplace where everyone has the opportunity to thrive. We are committed to providing equal employment opportunities to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or any other legally protected status. We celebrate diversity and welcome all qualified candidates to apply for open positions.