Legal Secretary

Being good neighbors - helping people, investing in our communities, and making the world a better place - is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good!

As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the Worlds Most Admired Companies.

Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative.

Nicholas J. Ryan & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary to join the Fort Lauderdale, Florida Claim Litigation office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys in a fast-paced high volume environment. Duties include calendaring and scheduling, processing mail and electronic/paper filing. The office allows for collaborative environments with access to peer mentors. This role provides diversity of work and the opportunity for development/advancement. This role will interact with clients, courts, counsel throughout the litigation process on behalf of the attorney. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs.

• The required hours are Monday-Friday 8:30am to 5:00pm
• The office is located at 110 S. E. 6th Street, 110 Tower, Suite 2100, Fort Lauderdale, FL 33301

Responsibilities include:

• Applies specialized knowledge of legal procedures
• Calendar management, processing mail, electronic/paper filing (details vary by office location and structure)
• Scheduling litigation events, including depositions, mediations and hearings

Previous Experience required

• 2-5 years of recent civil defense litigation secretarial experience preferably in insurance defense or personal injury
• Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements

Key Skills required

• Calendaring and scheduling experience within a legal environment
• Strong organizational skills, prioritizing urgent and non-urgent tasks (items with deadlines, handling demands), multitasking
• E-filing experience
• Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirement (preferred not required)
• Ability to adapt to a corporate law environment
• Strong written and oral communication skills (proofreading, attention to detail, formatting)
• Accurate typing skills needed

Technology/software experience required

• Working knowledge of Florida electronic filing system
• Working knowledge of Microsoft Office Suite
• Working knowledge of Case Management system
• Working knowledge of Document Storage system

Additional Details:

• Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities.
• Hybrid work arrangement.
• Travel not required. #SFPL PM22 #LI-SK2

PI261503864