Project Administrator

Overall Responsibility: Assists Project Managers, Project Controls Specialists and Project Coordinators with administrative functions for all active projects and general office support.

Essential Functions:

• Technical Support: Assist and support Project Managers and any other managers as needed with administrative functions that support the successful execution and delivery of projects.
• Project Administrative Support: Assist with project proposals, project documentation, project specifications, meeting minutes, reports, internal and client communications, and other day-to-day project tasks, as needed.
• Coordination: Coordinate activities among various departments as they related specifically to projects including Accounting, Contracts, and Planning & Design.
• Project Assistance: Assist project managers and employees as needed to achieve corporate goals.
• In-office Functions: When functioning as the Administrator in the office, ensure office is opened and closed according to office protocols, greet visitors, support the office with production of documents, responsible for preparation/distribution of incoming/outgoing mailings, packages, delivery services, etc., maintain office inventory of supplies, tools, and equipment, sets-up/break-down of food/beverages for guests and/or meetings, maintain the orderliness of common areas including but not limited to kitchen areas, conference rooms, lobbies, etc.

Secondary Functions:

• Duties as assigned by the Office Director, Project Managers, Discipline Leads and Project Controls Specialists and Project Controls Manager
• Day-to-day tasks.

Needed Skills:

• Proficient in Microsoft Office Suite/Office 365 and have demonstrated the ability to learn different applications appropriate to responsibilities.
• Ability to maintain confidentiality.
• Excellent communication skills, particularly phone skills, written and spoken English.
• Ability to initiate communications to all levels of audience with emphasis on the ability to listen and understand team members as it relates to elements of project performance and status.

ABOUT THE ORGANIZATION: ARORA ENGINEERS, LLC. (ARORA)- Arora provides clients in the aviation, transportation, education, government, and commercial/institutional sectors with engineering services for intelligent infrastructure solutions. Through smart design, construction management, and facilities maintenance management, we rethink industry needs to help keep clients on the cutting edge and add value to a project. Arora is a growing firm that welcomes individuals with a thirst for knowledge and the energy to tackle projects that help take the infrastructure of our world to the next level.

DISCLAIMER:The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against, on the basis of these factors or of disability.