Plastic Surgery Administrative Coordinator 2 - 134478

Under the supervision of the Service Line Leader/Practice Manager, the Lead Administrative/Surgical Coordinator is responsible for coordinating clinic operations and surgical scheduling within the practice. This role serves as a liaison for patients, physicians, hospitals, and other departments regarding surgical scheduling, authorization, and patient surgery preparation. In addition to coordinating surgical appointments and ensuring timely pre- and post-operative care arrangements, the Coordinator works closely with the front office and referral team to ensure referrals are distributed strategically to maximize surgical block utilization and enhance revenue. The Coordinator also plays a key role in revenue cycle processes by identifying opportunities to optimize billing practices, ensuring accurate documentation for reimbursement, and supporting financial reconciliation efforts. Additionally, the role involves troubleshooting administrative and IT issues related to clinic operations, compiling financial and compliance reports, and contributing to process improvements that enhance efficiency and revenue capture. Other duties as assigned.

• A minimum of six (6) years of related experience, education/training, OR, a Bachelor's degree in business, healthcare administration, or related area plus two (2) years or more of relevant experience.

• Experience in surgical coordination and referral management within plastic surgery or a related specialty.

• Strong analytical and problem-solving skills, with the ability to assess clinic needs, optimize scheduling, and ensure efficient referral distribution.

• Excellent teamwork and collaborative leadership abilities, with a focus on cross-functional coordination between clinical, scheduling, and surgical teams.

• Demonstrated experience in a lead or senior-level role, with the ability to provide oversight, support team members, and ensure effective training and workflow optimization.

• Experience in surgical scheduling optimization to maximize block utilization and enhance revenue.

• Experience in project management, particularly in process improvement, workflow efficiency, or revenue cycle management.

• Familiarity with Lean methodology and performance improvement strategies.

• Proficiency with Epic EHR system and related scheduling/billing applications.

• Must be able to work various hours and locations based on business needs.

• Employment is subject to a criminal background check and pre-employment physical.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace