Accounts Receivable/Accounts Payable Specialist

Overall Responsibility: The Accounts Receivable/Accounts Payable (AR/AP) Specialist is responsible for ensuring the accuracy and timeliness of financial transactions related to accounts receivable and accounts payable. This position supports the accounting team in maintaining proper financial controls and contributes to the overall efficiency of the department. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Essential Functions:

Accounts Receivable (AR):

• Apply daily payments, including checks and ACH to client accounts.

• Monitor outstanding accounts and follow up on overdue payments to ensure timely collections.
• Proactively email and call clients regarding outstanding invoices, maintaining clear and professional communication.
• Reconcile AR balances, resolve discrepancies, and ensure accuracy of client accounts.
• Maintain detailed records of payments and communications with customers.
• Collaborate with internal teams to resolve billing disputes or questions.

Accounts Payable (AP):

• Process vendor invoices, ensuring proper approvals and coding to the general ledger.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Manage employee expense reports, including reviewing for compliance with company policies and processing payments.
• Perform Amex reconciliations, ensuring all transactions are accurately recorded and supported by appropriate documentation.
• Maintain accurate AP records and support month-end close activities.
• Monitor and track subcontractor invoices to ensure alignment with project budgets.

General Duties:

• Support internal audits by providing documentation and explanation of transactions.
• Identify opportunities to improve processes and increase efficiency in AR/AP workflows.
• Communicate effectively with vendors, clients, and internal stakeholders to address issues promptly.

Needed Skills:

• Strong proficiency in Deltek Vision ERP or similar financial management software preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, and Outlook).
• Excellent organizational skills, with the ability to prioritize tasks and meet deadlines consistently.
• Ability to adapt to change in the workplace.
• Ability to take direction and work independently and have the knowledge and skills to deliver primary job responsibilities.
• Strong Microsoft Excel skills (e.g., pivot tables, VLOOKUP, formulas).
• Excellent organizational and time-management skills.
• High level of accuracy and attention to detail.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to manage multiple projects simultaneously and thrive in a fast-paced environment.
• Strong problem-resolution skills and the ability to take direction.
• Excellent communication skills, including writing, editing, and proofreading.
• Ability to maintain confidentiality and handle sensitive information.

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Education/Experience Minimum:

• Associate or Bachelor's degree in accounting, Finance, or related field (or equivalent experience) preferred.
• 2+ years of experience in accounts receivable, accounts payable, or similar roles.
• In possession of appropriate documentation to legally gain and maintain employment in the US.
• Ability to create and maintain productive relationships with employees, clients, and vendors