Manager-Real Property Asset

Salary range is $90k to $180k, with a midpoint of $135k. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

• Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a - 10% of employee contribution with a 12% match by Sound Transit; 457b - up to IRS maximum (employee only contribution).
• Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
• Parental Leave: 12 weeks of parental leave for new parents.
• Pet Insurance.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
• Inclusive Reproductive Health Support Services.
• Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you'll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

GENERAL PURPOSE:

Under general direction, manages, directs, and coordinates the Agency's real property management program for real property owned by Sound Transit (ST) or leased or licensed for the Agency's use; manages, directs, and oversees maintenance and management of all real property that is not an operating facility; manages and supervises personnel; negotiates leases (licenses) and lease renewals; tracks renewal dates and other critical dates; ensures lease compliance with all terms and conditions contained within documents; oversees the drafting of and management of all third party use agreements for incidental uses of ST's real property; serves as the liaison with other division, programs, departments, and outside agencies; provides administrative staff assistance to the Chief of Operations and others as assigned; and assists in identifying and preparing for disposal, properties no longer needed for the Agency's use.

ESSENTIAL FUNCTIONS:
The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Plans, directs, coordinates, and reviews the work of assigned staff; assigns work activities and coordinates schedules, projects, and programs; provides constructive feedback; reviews and evaluates work and makes effective suggestions and recommendations.
• Coaches, trains and motivates staff; coordinates and/or provides staff training; and manages employee relations; manages the workflow and prioritization of projects and measures the performance of the division. and all related staff.
• Responsible for Property Management staff performance reviews; provides constructive feedback; recommends and implements corrective actions, discipline, and termination procedures as appropriate and/or necessary, working closely with Human Resources.
• Manages and oversees the execution of all agreements; interprets lease language; ensures tenant compliance with lease provisions; reviews critical lease dates; coordinates rent collections; and works with Sound Transit's Legal Department to resolve tenant defaults, delinquencies and other legal issues; ensures all agreements comply with Board directives; coordinates with other internal divisions to determine the need for continuing lease agreements; oversees the negotiation and execution of licenses or leases for all entities that are encroaching on ST's Right of Way; implements the use of standardized agreement templates and obtains signature authority to execute all agreements with a value less than $200K with proper Legal Department approval; reviews and approves tenant improvement projects ensuring they are completed within budget and in accordance with approved plans and specifications.
• Works closely with other Real Estate staff and serves as a resource to relocation agents by assisting with lease negotiations and reviewing all leases prior to Legal, tenant review, and with Appraisal to obtain market rates; attends all meetings relevant to property management issues and programs; organizes and schedules periodic Property Utilization Committee meetings; serves as liaison with Capital Project's and attends design review meetings and agreement negotiation meetings.
• Responsible for negotiating and approval process of all agency parking, warehouse, and office space leases.
• Conducts site inspections to ensure all Agency properties are operated and maintained in an efficient, safe and cost effective manner and are in good condition; establishes and maintains positive working relations with tenants and other public officials; reviews and approves accounts payables and accounts receivables as well as expense reimbursements; performs a variety of marketing duties including the solicitation, evaluation, and procurement of tenants for available properties; prepares documentation and presents agreements and contracts to the Board for their review and approval; and assists in the development and formulation of Property Management policies and procedures.
• Responsible for managing and determining Sound Transit's property rights on Sound Transit property, as well as properties owned by others. Oversees Sound Transit 3rd Party Request Program; and verifies that the terms and conditions of the executed agreements are complied with.
• Coordinates with other Real Estate units and Transit Oriented Development (TOD) for the completion of Sound Transit's Surplus Real Property Inventory and Utilization Plan.
• Develops, administers, maintains, and oversees the division's annual budget; makes recommendations and forecasts for future funds needed for staffing, equipment, materials, and supplies; reviews and approves division expenditures and implements adjustments. Assist other divisions with forecasting their property management annual budget.
• Provides support to the department on matters as directed; serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
• Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit's Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience: Bachelor's degree in Finance, Business Administration, Insurance and Real Estate, or closely related field. Five years of experience in real estate and commercial and residential property management with an emphasis on tenant relations, negotiations, lease compliance, tenant improvement facilitation, directing and managing staff and drafting agreements; OR an equivalent combination of education and experience. Three years of leadership, budgetary, planning and workforce management experience.

Required Knowledge and Skills:

• Operations, services, and activities of a property management program.
• Real estate principles and practices related to property management and related matters.
• Laws, practices, and legal instruments involved in real estate transactions and contracting.
• Rental and lease agreements and procedures for negotiating and implementing such agreements.
• Methods and techniques of property management.
• Principles and practices used in contract preparation and administration.
• Negotiation practices and techniques.
• Principles and practices of customer service.
• Project management techniques and principles.
• Pertinent federal, state, and local laws, codes, and regulations.
• Principles of customer service.
• Principles and procedures of record keeping.
• Principles of business letter writing and basic report preparation.
• English usage, spelling, grammar, and punctuation.
• Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases.
• Principles and practices of governmental budget preparation and administration.
• Principles of supervision, training, and performance evaluation.
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
• Establishing and maintaining effective working relationships with other division staff, management, vendors, outside agencies, community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
• Negotiating property leases.
• Interpreting, explaining, and enforcing real property management program area policies and procedures.
• Drafting real estate related legal documentation.
• Rent collection techniques.
• Reading, understanding, and interpreting complex documents involved in real property transactions.
• Applying project management techniques and principles.
• Preparing and analyzing data and comprehensive reports.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Applying appropriate oral and written communication techniques to various individuals.
• Working cooperatively with other divisions, Agency officials, and outside agencies.
• Developing and monitoring division and program/project operating budgets, costs, and schedules.
• Supervising, leading, and delegating tasks and authority.

Physical Demands / Work Environment:

• Work is performed in a hybrid office environment.
• This position is responsible for interacting with others over the phone and utilizing third party websites. May be subject to hearing, talking and seeing.
• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.