Administrative Assistant - Engineering

At Alstom, we understand transport networks and what moves people. From high-speed trains,metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digitalmobility, we offer our diverse customers the broadest portfolio in the industry. Every day, morethan 80 000 colleagues lead the way to greener and smarter mobility worldwide, connectingcities as we reduce carbon and replace cars.

As an Administrative Assistant for our Engineering group in West Mifflin, you will be an integral member of team assisting in the administration and coordination of all activities. Your work will include supporting the team and executingadministrative tasks with competent, dynamic and friendly skills. Your role will be wide-ranging and will require strong administrative IT organizational, and communication skills. Some of your key responsibilities will include:

• Acting as the point of contact for the Engineeringmanagement teams
• Receiving calls, taking messages and routing correspondence
• Coordinating meetings and appointments and providing reminders
• Producing reports, presentations, and briefs
• Partnering with our travel agency for all business travel including booking domestic and international travels, management ofprocesses and expense claims
• Creating Purchase Orders, and managing invoices
• Supporting logistics organization for visitors, meetings, workshops, or special events
• Maintainingthe time-keeping, vacation, payroll function for the team
• Maintaining records related to operations management
• Maintaining computer system by updating and entering data/Creating and distributing documents

To be successful, you will need to have full comprehension of office management systems and procedures as well as excellent problem solving, critical thinking and exceptional communication skills.

Required Qualifications

• 3 or more years of related administrative professional work
• At least 1 year of proven proficiency in MS Office with expertise in Word, PowerPoint and Excel
• Ability to communicate effectively in English, verbal and written

Preferred Qualifications:

• Knowledge of Production, Operations, or Facilities Management
• Proactive and efficient responses to pressing issues and challenges
• Exemplary planning and time management skills
• Ability to multitask and prioritize daily workload
• Discretion and Confidentiality
• Knowledge of communication tools (Teams, SharePoint)
• Stronginterpersonal skills

Education:

• Associates Degree in a related field is required
• Bachelors of Business Admistration is preferred
• Equivalent Combination of education and experience may be considered

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step ontoone of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'dlove to hear from you!

Important to note

As a global business, we're an equal-opportunity employer that celebrates diversity across the63 countries we operate in. We're committed to creating an inclusive workplace for everyone.