Program Coordinator Medical Education - Podiatry Residency Program and Medical Students - Days

Position Highlights:

• Sign on bonus: None
• Position: Program Coordinator Medical Education - Podiatry Residency Program and Medical Students
• Hourly Pay Range: $28.37 - $42.71. The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.
• Location: Chicago
• Full Time
• Hours: Monday-Friday; 8:00 am - 4:30 pm
• Required Travel: None

What you will do:

• Functions as a liaison between residents, students, and institutional and regulatory administrative offices.
• Serves as the first point of contact to learners. The Program Coordinator will problem solve and resolve issues, using independent judgment to determine when appropriate to escalate issues to upper management.
• Administrative support of the program leadership.
• Administrative coordination of applications for new and ongoing regulatory accreditation.
• Committee administration, including producing agendas, papers and taking minutes.
• Assists in curriculum development and ensures that learners meet graduation requirements throughout the duration of the program.
• Maintaining documentation of program statistics, updates and organizing learners' permanent records.
• Maintaining and administering evaluation and assessment systems including PodiatryRR, procedure logs and annual reporting to the CPME.
• Coordination of rotations and learning activities including away rotations at partner institutions, electives, and outpatient rotations.
• Provides administrative supervision and support to residents and students.
• Ensuring residents remain up to date with professional requirements including basic and advanced life support training, licensing, verification of graduates' training programs for licensing and medical staff privileges.
• Observes hospital policies and procedures, environment and infection control standards.
• Participates in departmental meetings appropriate in-services and educational activities.
• Other duties as trained and assigned.

Facilitates long range planning and administrative workflow of the following stages for leaners during the academic year:

• Licensing
• Onboarding
• Orientation
• Matching

Administrative coordination of recruitment and selection:

• Supports creation and maintenance of recruitment media including program website
• Manages the Central Application Service for Podiatric Residencies (CASPR) and Centralized Residency Interview Program (CRIPs) processes for the podiatry residency
• Responds to inquiries from prospective residents and applicants, triaging to faculty when appropriate
• Collation and analysis of applicant data and rank list
• Supporting students with the upload of letters of recommendation to the Electronic Residency Application Service (ERAS)

Onboarding residents and students:

• Liaison with other departments including human resources and information systems, and partner institutions to ensure residents have the administrative support needed to begin training
• Supporting residents to complete the necessary regulatory applications to begin training, including but not limited to licensing, national provider identification, and CMS prescribing
• Onboarding leaners through the Workday platform
• Oversees program level orientation

Maintaining databases:

• Maintains applicants and their stages in the recruitment process including their review status, interview status, offer status, and participation.
• Maintains and analyzes sensitive data in support of the Diversity, Equity, and Inclusion Program and submits reports for match.
• Maintains the residents' e-portfolio system, PodiatryRR. Responsibility includes tracking their rotations, performance, duty hours, and procedural competency. Program Coordinators act as the subject experts in tracking these areas. They will lead the analysis and make decisions regarding further action required by faculty, through an immediate intervention.

Managing internal and external program relations:

• On a daily basis, Program Coordinators manage relationships with the learners, faculty, partner institutions, and the medical staff who oversee rotations.
• Serve as first point of contact for accreditation entities, including the Coundil in Podiatric Medical Education (CPME).

What you will need:

Education and Experience

• Minimum high school graduate; prefer two or more years of college course work.
• Minimum six months experience in a Graduate Medical Education environment preferred.

Knowledge and Skills

• Excellent interpersonal communication and public relations skills.
• Expert knowledge of operational requirements of programs and relevant CPME requirements. Knowledge of basic licensing requirements for resident physicians.
• Knowledge of CASPR, CRIPS, ERAS, PodiatryRR and other residency program computer programs.
• Working knowledge of computers, common software such as Microsoft Office programs and must possess the ability to learn new software and optimize functionality for the benefit of the program.
• Ability to concentrate and remain composed in a busy, distracting office environment in high-pressure situations.
• Ability to interact positively and effectively with multiple departments.
• Ability to use good judgment and utilize independent decision-making skills to effectively problem solve, resolve issues and facilitate department efficiency and productivity.
• Ability to prioritize and organize tasks and to maintain flexibility in response to constantly changing demands.

Benefits:

• Premium pay for eligible employees
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Discounted parking at designated locations
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.