Business Services Coordinator - Advanced

The Department of Coastal Studies ( DCS) is organized within the College-level unit of Integrated Coastal Programs ( ICP). Integrated Coastal Programs is the organizing unit that includes the DCS, Diving and Water Safety, the Integrated Coastal Sciences PhD program and the Coastal Studies Institute in Wanchese, NC.

The Department of Coastal Studies is committed to advancing science and providing solutions to North Carolina's coastal and marine issues by integrating the expertise of scientific leaders across disciplines focused on coastal science and policy, partnering with communities in coastal zones around the world, and developing educational programs to prepare students to understand and respond to complex and dynamic coastal and marine natural and social systems.

The Department of Coastal Studies ( DCS) is seeking a proactive and resourceful Business Services Coordinator to provide administrative, financial, and personnel support for a research-intensive academic unit that spans two ECU campuses. This role is integral to ensuring the department's financial operations run smoothly, faculty and staff have the resources they need, and administrative processes are handled efficiently and timely.

The coordinator will oversee financial operations, budget management, personnel actions, and daily administrative tasks while ensuring compliance with university, state, and grant policies. This position works under the supervision of the Chair but also provides logistical support to the Dean of Integrated Coastal Programs and serves as a key liaison between DCS, university offices, funding agencies, and external partners. The Business Services Coordinator will be an essential team member, providing strategic administrative support and helping grow an innovative and productive coastal academic and research program.

As a key administrative leader in the department, the Business Services Coordinator will utilize high organizational skills and strong attention to detail to manage multiple responsibilities and deadlines, and foster a collaborative workspace. The person in the position will need to work independently on departmental matters as well as collaboratively through Microsoft Teams or similar virtual platform.

30% - Financial Management
This position is responsible for all funds flowing through DCS and will organize and process transactions and provide relevant reports for the organization's funds, invoice preparation, purchasing, budget and expense transfers, and charges to other departments. This position will organize and maintain records for fixed assets within the department. This position requires assisting faculty in ensuring accurate research and travel budgets and processing the financial and personnel transactions indicated above for sponsored grants, state, and other funds. This position will be expected to operate Banner and other ECU IT budget systems.

20% - Personnel Management
New position development; PeopleAdmin transaction entry; time and effort control; employee grievance resolution; supervision of staff and students; time and leave reporting; payment of staff and students in compliance with State policy and procedures.
20% - Communication and Interfacing

Provide reports and input for new budget development and required reporting; report to Department Chair and faculty budget balances and other financial information as requested; appraise staff of changes in State and University regulations; convey important university policy information to staff-regular communication and collaboration with the Business Officer at Coastal Studies Institute. This position is the primary contact for all people interacting with DCS, including students, ECU employees, and outside parties. This position must be able to communicate professionally and thoughtfully via face-to-face and electronic means.

Supervise work efforts for one SHRA position as well as students. Meet with supervised employees to establish workflow, long-range planning, and determining deadlines. Verifies that the work of supervised employees is performed accurately and timely. You will work with faculty on post-awards, including hiring, expenditures, travel, and purchases. Lists ICS and COAS in the university course scheduling system and reserves the classrooms. You must follow all ECU records retention and associated records policies. The department may require one-off tasks to be completed by the employee.

Expedient and efficient utilization of funds; knowledge of and compliance with ECU purchasing guidelines; resolving purchasing problems. Ensures orders are placed and required steps necessary are followed; reconciles ProCard activities for the department. Manages Fixed Assets for the department. Works with buyers.

Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

None

Experience using ECU business systems, including Travel, Banner Finance,

PeopleAdmin, Materials Management ( PORT, ProCard Bank of America Works portal,

Banner Fixed Assets) and ECU BIC

None

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.