Administrative Assistant

Gannett Fleming
: $47,000 - $65,000
life insurance, parental leave, tuition reimbursement, 401(k), expense account, company vehicle
United States, Maryland, Owings Mills
Mar 29, 2025
What You Will Do: Gannett Fleming TranSystems is seeking a Administrative Assistant to join our Construction Services team in Owings Mills! This role follows a hybrid work model, requiring regular attendance at our Owings Mills office. Gannett Fleming TranSystems' construction management services are the cornerstone of our commitment to transforming communities and enhancing lives. We oversee every construction phase to help ensure projects are completed on schedule, within budget, and to the highest safety and quality standards. Our seasoned professionals bring deep industry knowledge and a collaborative and innovative approach, working closely with all stakeholders to manage project complexities and deliver excellence. What you'll be challenged to do: This is an excellent career opportunity for an experienced, motivated Admin Assistant who thrives in a collaborative team environment. The role highlights a customer-focused mindset and a passion for delivering exceptional quality and results on every project. In this capacity, the successful candidate will be responsible for the following: Provide general office and administrative support to the office administrator, and other staff within the office; Or general administrative support to the area or business unit; and other CBG staff within the business line. Principal Responsibilities and essential functions Office Support - Provides support to the Office Administrator, Office Principal, management and the office staff: Carry out receptionist duties, if applicable, Assist with preparing communication information to the employees in the office, Review and process office vendor invoices and tracking of accounts payable, Support with timesheet and expense account entries, Assist with building property management work order requests (i.e. A/C, maintenance, etc.), Process conference, seminar, and training registrations, Administer employee certification maintenance, Assist with document formatting, review and transmittals, Assist and/or perform duties as office safety coordinator (Update emergency/evacuation plans, organize safety trainings, equipment ordering, etc.), Assist with office sustainability programs and monitoring of office lease terms and commitments Schedule fleet vehicle maintenance and keep registrations active CBG Support - Provides support to the Office Administrator, Office Principal, management, and the business unit staff: Provides basic support to the business unit/business line administrator, area managers, and business unit staff with guidance from supervisor. Assist with preparing communication information to the employees in the area Review and process vendor invoices and tracking of accounts payable Assist with company vehicle maintenance and registrations Support with company vehicle mileage log entries Assist with timesheet and expense account entries Process conference, seminar and training registrations Administer employee certification maintenance and annual resume update support Assist with document formatting, review and transmittal Assist with Travel and meeting arrangements Education \| Experience: What you will bring to our firm: High School Diploma required (or equivalent education and 2 years of experience in a related field) Associate's Degree preferred What we prefer you bring: Good customer service skills, Good Written and verbal communication skills, Ability to multitasking and prioritizing, Good organizational skills, Working knowledge of Microsoft Office Suite/O365 applications Experience with integrated IOS phone systems Minimum of 2 years of relevant experience Compensation: The range for this position is salary range is $47,000 - $65,000. Salary is dependent upon experience and geographic location. Featured Benefits: * Hybrid (in-person and remote) work environment. * Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance. * Tax-deferred 401(k) savings plan. * Competitive paid-time-off (PTO) accrual. * Tuition reimbursement for continued education. * Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations * Incentive compensation for eligible positions. Company Overview: At Gannett Fleming TranSystems, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world. Gannett Fleming TranSystems is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law. Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming TranSystems. Location: Owings Mills Working Hours: 8 AM - 5 PM Employment Status: Full-time Salary Range: $47,000 - $65,000 Salary dependent upon experience and geographic location