Non-Exempt Temporary or Casual

Job Description:
45% - Communications & Website Management
Manage, update and maintain divisional website content and various media updates, including faculty bio's
- Scope newsletter monthly reminders to gather content to be shared widely in the medical school and submit to Scope team
- Media/Social media updates (work with stakeholders, leadership to develop content and align with divisional directives, liaise with DOM media team)
- Develop and maintain relevant repositories, document and track changes and requests, forms and policies.

Setting up and hosting various division led hybrid meetings
- Prepare faculty and division meeting agendas
- Set up and tear down of meetings, including technology, troubleshooting, preparation of conference room space, food set up and tear down, ordering and reconciliation.
- Create communications with leadership. Distribute divisional news, updates, requests and events on behalf of leadership

40% Conferences & Events Lead - Initiate and lead IDIM conferences and event projects through development, coordination, communication, improvement and oversight of administrative and operational workflow. Identify and implement continued optimization. (IIRC, Spink, IDIM Appreciation event, Strategic Planning Retreat, Grand Rounds. ETC.)

- Lead event build, logistics and preparation (including 25/26 IIRC build), Annual Spink Lecture, coordinate division Grand Rounds Speakers
- Creation and dissemination of communications regarding meetings, conferences, and events via email, flyers.
- Scheduling speakers for conferences, meetings and seminars
- Ordering food, coordinating venues, AV, speaker reimbursements, honorariums, travel coordination, lodging and accommodations
- Navigate and understand relevant policies, and procedures to ensure fiscal responsibility and budget management.
- Develop and maintain relevant repositories, document and track changes and requests, forms and policies.

5% VVO - Coordinate Volunteers, visitors and observers to division including understanding and navigating FV, UMN, DOM systems, and requirements
- Connect vvo to mentor opportunities, collect and complete paperwork, submit smartsheets and paperwork, communicate and liaise between mentor and vvo.

5% - Other duties as assigned
Provides support to administrative staff and faculty for special projects or tasks, as needed. Cross coverage

All required qualifications must be included in the application materials

Required Qualifications:
High School Diploma/GED or equivalent and five years related experience to include project management. Coursework in a related field may substitute for some years of experience.

Preferred Qualifications:
Experience in healthcare and/or higher education setting

Pay Range: $24.07 - $35.41 per hour; depending on education/qualifications/experience.

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications. Learn more about retirement plans.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).