Group Office Administrator, A6B

Are you a highly organized, proactive professional who thrives in a dynamic environment?

Do you excel at managing details and anticipating needs, enabling leadership and team members to succeed?

If so, we're looking for someone like you to join our team!

You'll be an integral part of our innovative team, supporting approximately 70 talented technical staff members in achieving their critical missions.

As a Group Administrator you will...

Provide Exceptional Administrative and Operational Support:

• Coordinate daily office operations, ensuring smooth administrative processes and efficiency.
• Prepare, file, distribute, and maintain both classified and unclassified documentation with precision.
• Manage logistics for office moves, team meetings, events, and special projects.
• Facilitate travel arrangements, expense management, and clearance processes efficiently.
• Oversee onboarding processes for new team members, including workspace setup, IT coordination, and initial orientation.

• Attend and disseminate critical security training and updates.
• Lead efforts to streamline security processes, maintain classified electronic resources, and support classified network requirements.
• Provide comprehensive support for security inspections and ensure staff compliance with security protocols.

• Coordinate recruitment processes, schedule interviews, and facilitate candidate evaluation.
• Arrange and manage onboarding logistics to integrate new hires effectively.

• Serve as the primary liaison for property management, procurement, and tracking of supplies.
• Proactively manage office resources, anticipate equipment lifecycle needs, and oversee property inventories.

Note: This job summary and listing of duties is for the purpose of describing the position and its essential functions at time of hire and may change over time.

You meet our minimum qualifications for the job if you...

• High School diploma or equivalent
• At least 3 years of proven experience providing administrative support, ideally in a dynamic office setting.
• Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities.
• Demonstrated initiative, proactive problem-solving, and a strong work ethic.
• Excellent interpersonal and communication skills, adept at interacting with all organizational levels.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), data management, and electronic record-keeping.
• Experience managing administrative support functions in environments requiring discretion and handling sensitive information.
• Background coordinating complex projects involving multiple stakeholders.
• Demonstrated ability to optimize administrative processes, improve organizational efficiency, and implement new systems.
• Ability to obtain and maintain a Secret-level security clearance (U.S. citizenship required).

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities athttp://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.

APL is committed to promoting an innovative environment that embraces diversity of perspectives, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contactAccommodations@jhuapl.edu. Only by ensuring that everyone's voice is heard are we empowered to be bold, do great things, and make the world a better place.

The referenced pay range is based on JHU APL's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.