New

PROCUREMENT SPECIALIST

University of Georgia

retirement plan, remote work

United States, Georgia, Athens

Apr 04, 2025

Posting Details

Posting Number	S13446P
Working Title	PROCUREMENT SPECIALIST
Department	FD-Procurement
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Normal working hours 8AM - 5PM Monday thru Friday. Alternative schedules include: 7:30AM - 4:30PM 8:30AM - 5:30PM Flexibility is needed during peak periods including availability for weekends or nights. Limited remote work flexibility (2 days/week) possible after 60 days
Advertised Salary	Up to $50,000 or commensurate with experience
Posting Date	04/04/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	05/01/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Materials Management Paraprofessional/Professional
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	The Procurement Specialist serves a critical role in achieving the University's tripartite mission of teaching, research, and public service. In addition the Procurement Specialist, as a part of Finance and Administration, works to provide exceptional service and stewardship of the University's financial, human and physical resources. To carry out these missions, the Procurement Specialist specializing in purchasing collaborates with campus customers, colleagues within the University and throughout the State of Georgia, and the supplier community to acquire the supplies, equipment, and services needed by the University for teaching, research, and service activities. This work requires excellent communication skills, enthusiastic engagement in partnering with stakeholders to achieve mutual success; active thinking, analysis, problem solving, and evaluation to develop and execute plans; initiative; independent judgment; and a high level of commitment to supporting the University community. Work is performed under the general supervision of an administrative superior and involves the preparation and review of specifications for both competitive and non-competitive procurements; the receipt and evaluation of bids, proposals, or quotations; review and negotiation of contractual terms and conditions; and ultimately contract creation, execution, and oversight. Performance of these duties requires detailed knowledge of State, Regents, and University purchasing policy and procedure.
Knowledge, Skills, Abilities and/or Competencies	Excellent communication skills, enthusiastic engagement in partnering with stakeholders to achieve mutual success; active thinking, analysis, problem solving, and evaluation to develop and execute plans; initiative; independent judgment; and a high level of commitment to supporting the University community.
Physical Demands	Stand, sit, bend, type and communicate via telephone and email.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Transactions: Reviews incoming purchase requests to insure specifications and/or descriptions are adequate and properly describe the product or service being purchased. Collaborates with stakeholders and supervisors (as needed) to determine the appropriate procurement plan.

Coordinates with the using department to obtain the required administrative information and/or documents necessary for processing the purchase request. This includes identifying what information is needed, who possesses that information, and utilizing various communication methods to obtain that information in an efficient and customer focused manner.

Executes procurement plan which may include:

1.) Issuing a variety of solicitations types which may include Requests for Information, Requests for Qualified Contractors, Requests for Qualifications, Requests for Quotes, and Requests for Proposals, reviewing and analyzing responses, and facilitating their award.

2.) Analyzing requests for non-competitive procurements in excess of the competitive bid threshold and conducting necessary due diligence activities.

Analyzes a variety of documents obtained from campus customers and suppliers to determine if they meet policy and procedure requirements. Utilizes creative problem solving techniques to bring purchases to completion.

Elevates issues to supervisor when additional approvals are needed.

Percentage of time

Duties/Responsibilities

Strategic Sourcing:

-Establish or enable value generating contracts based upon information/direction from Sourcing

Management Team.

-Educate campus on the benefits of strategic supplier partnerships and contracts to enhance service and leverage supplier relationships

-Based on customer relationships, marketplace knowledge, and understanding UGA purchasing practices, develop and submit plans for strategic sourcing opportunities to the Sourcing Management Team.

Percentage of time

Duties/Responsibilities

Engagement and Process Improvement:

-Proactively engages with campus partners and builds positive work relationships with customers in order to become a trusted adviser.

-Develops an understanding of customer business requirements and identifies opportunities for business process improvement. Develops plans to capitalize on these opportunities and submits them to their managing Senior Procurement Specialist for approval. If recommendation is approved, the Procurement Specialist plays an active role in implementing process improvement and assessing the effectiveness of changes.

-Assists and cross trains with other Procurement Specialists

-Participates in professional development activities expanding their skills and knowledge in order to maintain their State of Georgia certification and also to provide better services to the UGA community.

-Serves on sourcing committees for multi-institutional agreements.

Percentage of time

Duties/Responsibilities

Contract Creation and Oversight:

-Selects appropriate contract templates, Reviews and negotiates contracts and terms and conditions, compiles finalized contract documents, executes contracts and facilitates loading of contracts into purchasing system as needed.

-Serves as lead coordinator of UGA/Supplier relationship for contracts assigned to the Procurement Specialist, reviews contract utilization, and keeps Sourcing Management Team informed of contract issues related to each contract assigned to the Procurement Specialists

-Analyzes contracts to identify risk exposure, determines if a Procurement contract management plan is warranted and if so, develops contract management plans commensurate with the identified risks.

-As appropriate verifies that contract management plans developed by Procurement are being implemented effectively.

-As appropriate, serves as the contract manager taking an active role in ensuring the specific elements of the contract management plan are met.

-When contract disputes arise, the Procurement Specialist leads efforts to resolve disputes which may involve identifying and coordinating with additional resources.

Percentage of time

Duties/Responsibilities	Other duties as assigned
Percentage of time	5