Accounts Payable Specialist

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• Generous Time Off: Enjoy 15 days of personal leave in your first year, plus 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• Health Benefits: Access comprehensive medical, dental, and vision coverage, wellness programs, and fitness memberships. Flexible spending and health savings accounts help you manage healthcare costs.
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• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan annually, plus a 4% matching contribution, with no vesting period.

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Opportunity:

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Embry-Riddle Aeronautical University's Accounts Payable team is currently looking for an Accounts Payable Specialist. Reporting to the Accounts Payable Manager, the Accounts Payable Specialist will be responsible for the accounting and administrative duties related to the efficient processing and maintenance of accounts payable transactions. The position's primary function is to control expenses by receiving, processing, verifying and reconciling invoices and expense reports while maintaining compliance with IRS regulations and University policies and procedures. Additional responsibilities include administrative support of university faculty/staff and vendor maintenance and account reconciliation.

Examples of Key Responsibilities and Opportunities for the Accounts Payable Specialist:

• Analyze payment requests to ensure compliance with university business expense policies.
• Audit and acquire supporting documentation for all expenses.
• Code invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard accounting procedures to ensure proper entry into the University's financial system.
• Monitor account balances, track expenses, and produce monthly financial reports.
• Develop and maintain assigned supplier portfolio.
• Investigate and resolve problems associated with processing invoices and purchase orders.
• Reconcile supplier accounts by identifying errors in posting or omissions, applying appropriate accounting standards.
• Generate scheduled payment files and remittance information for all University payment methods, including positive pay, ACH, ePayables, and employee expense and travel reimbursements.
• Maintain supplier records with proper IRS reporting documentation.
• Facilitate IRS 1099-MISC and 1099-NEC information reporting compliance.
• Prepare fiscal year-end closing procedures and provide reporting to the University Accounting Office.

• Education and experience: Associate's degree or completion of program of 18+ months after high school. Area of study: accounting, finance, banking or related field.
• At least one year of experience in a role dealing with accounting, banking, or financial tasks; prior accounts payable experience preferred.
• Exceptional personal qualities: A reputation for integrity and the highest ethical standards; sound judgment; enthusiasm for the mission; creativity in solving problems; collegial style and strong desire to be an integral part of the Embry-Riddle community.
• Customer focus: Dedicated to meeting the expectations and requirements of internal and external customers, including Procurement Services and University vendors. Establishes and maintains effective relationships while representing the integrity of the Controller's Office.
• Systems and technology: Functional knowledge of information technology and its appropriate use for effective and efficient deliver.