Election Staffing Coordinator

The Election Staffing Coordinator is responsible for data input and maintenance in various systems, supporting poll worker initiatives, and responding to all inbound communication related to all manner of Staffing for Election Day and all other Election Processes. The ideal candidate will be knowledgeable in laws pertaining to Election Officers and understand how they become Elected &/or appointed.

* Possess a clear understanding of the roles and responsibilities of all personnel needed for each election, which includes Judges of Election, Majority Inspectors, Minority Inspectors, Clerks, Machine Operators, Student Poll Workers, Elected Constables, Election Day/Appointed Constables, Ballot Canvassers, Tabulators, and Poll Watchers.
* Utilize approved software to maintain accurate records of all Election Personnel, Volunteers & Election Day Schedules.
* Possess a basic understanding of the Commonwealth's Voter Registration System to be able to verify the Voter Registration status of volunteers & Poll Watchers.
* Respond to all inbound communications via phone, email, and online form submissions from new volunteers and current personnel in a timely manner.
* Assists Project Manager during recruiting & training events.
* Lead classroom style, hands on training sessions for all roles.
* Collaborate with Project Manager to optimize training materials to improve procedures/adherence across all positions.
* Execute prescribed Communication Schedule.
* Process paysheets post-election to ensure all Election Personnel are paid in a timely manner.
* Leads Student Poll Worker Program.
* Collaborate with Election Personnel Manager to discover additional recruiting opportunities.
* Demonstrate willingness to assist other teams within Voter Services as needed.
* Willing & able to work evenings/weekends/overtime as needed.
* Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.

* High school diploma or equivalency.
* Proficiency with Microsoft WORD, EXCEL, Mail merge and labels.
* Proficient in data entry and typing skills.
* Excellent inter-personal, oral and written communication skills.
* Must be accurate, well organized and detail oriented.
* Must be able to work calmly and productively under pressure.
* Must have excellent telephone skills.
* Must project a professional demeanor at all times.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

The noise level in the work environment is usually moderate.