Energy-Project Manager V

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At KCI, we're building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employees have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us.

THE COMPANY

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #56 on Engineering News-Record's list of the Top 500 design firms in the nation.

KCI BENEFITS INFORMATION

We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.

We understand that you have choices, and we know that together we will make a great team!

KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply.

The Project Manager V position is the entry-level role within KCI's Energy Project Management career path, designed for individuals developing their project management expertise. This role involves managing smaller-scale projects with limited subconsultants and scope, serving as a foundational opportunity for learning and growth under the guidance of senior Project Managers. The Project Manager V is a key contributor to project success, responsible for coordinating technical staff, managing subconsultants, and liaising with vendors and suppliers to ensure seamless project execution from initiation through completion. Strong organizational skills and an eagerness to develop in a dynamic team environment are essential for this role.

Essential Duties and Responsibilities:

The Project Manager V position is the entry-level role within KCI's Energy Project Management career path, designed for individuals developing their project management expertise.

This role specifically focuses on developing and managing training materials, quality standards, and KPIs to drive organizational goals and performance excellence. Key responsibilities include overseeing compliance reviews, resolving quality issues, analyzing client feedback, and preparing detailed productivity reports. Collaboration, conflict resolution, and teamwork across departments are essential, alongside proficiency in tools like MS Office Suite and Smartsheet to optimize workflows. A foundational understanding of the Distribution Power Industry and the ability to prioritize tasks effectively are critical to aligning processes with client expectations and delivering improvements. This position demands strong organizational skills, effective communication, and a depth of experience in project coordination, supporting the seamless integration of diverse project elements for optimal results.

Key Technical Skills Required:

Skilled in creating and maintaining training materials, quality standards, work management tools, and internal KPIs to align with and achieve organizational goals.
• Proficient in developing and leading compliance review initiatives to ensure adherence to established quality standards and processes.
• Ability to investigate and resolve quality defects, delivering timely and effective solutions.
• Skilled in establishing and managing KPIs to drive performance, consistency, and excellence.
• Demonstrated capability in leading KPI improvement initiatives aligned with internal requirements and client expectations.
• Ability to analyze client feedback to identify quality trends and work closely with leadership to implement corrective actions to effectively address concerns.
• Collaborative leadership skills to foster teamwork across all functional areas.
• Experienced in preparing and presenting detailed reports focused on productivity, quality, and timeliness.
• Skilled in leveraging MS Office Suite and database platforms like Smartsheet to optimize workflows, drive productivity, and ensure accountability across tasks and projects.
• Ability to navigate and resolve conflicts effectively, fostering positive outcomes and strengthening relationships in challenging situations.
• General understanding of typical workflow processes within the Distribution Power Industry, encompassing all project phases from initiation to completion.
• Skilled at prioritizing and managing competing demands effectively to achieve organizational objectives.

The key responsibilities of this role include:

Project Management and Leadership:

• Manage all aspects of the project(s), including technical staff, subcontractors, and suppliers, to ensure timely and successful project completion.
• Develop and communicate the Project Management Plan for the project, outlining project objectives, scope, schedule, budget, quality standards, and safety protocols.
• Develop project specific scope of work and contract documents incompliance with client requirements and in alignment with industry standard of care.
• Effectively manage the project scope, ensuring alignment with client expectations and project requirements.
• Maintain project schedules, proactively identifying and addressing potential delays or conflicts to minimize impact on project timelines.
• Monitor project budgets and expenditures, implementing cost-control measures as needed to ensure projects remain within budgetary constraints.
• Uphold high-quality standards throughout project execution, overseeing quality assurance processes and ensuring adherence to industry standards and best practices and project specific specifications.
• Serve as the primary point of contact for the client, maintaining open communication and addressing client concerns or inquiries in a timely and professional manner.
• Collaborate closely with internal stakeholders and project team members to drive project success and foster a collaborative working environment.
• Actively manage the project for compliance with contract scope, schedule, fee including change orders.
• Allocate resources efficiently, ensuring that the project team is adequately staffed and equipped to meet project demands.
• Identify, assess, and manage project risks and develop mitigation strategies to minimize impact on project.
• Conduct risk assessments and prepare contingency plans.

Training, Development, and Compliance:

• Mentor less experienced staff to assist in their training and development.
• Comply with all KCI policies and procedures.
• Provide input to develop project-specific safety plans and implement project safety plans to ensure compliance with all Federal, state, and local safety rules and regulations.

Financial Management and Reporting:

• Negotiate contract terms, scope and fees with a client/subconsultant.
• Develop project schedules from inception to completion.
• Contract development for clients/ subconsultants.
• Report monthly proposal/business development results to Sr. PM or Practice Leader.
• Achieve or exceed budgeted individual utilization target (8V%+ typical).
• Chart and provide project performance results, report on progress, and implement corrective actions as needed.
• Deliver all projects on time and within budget while fully meeting the scope.
• Prepare and submit monthly project completion report.
• Prepare inter-practice agreements and/or outside subcontracts as required.
• Prepare monthly progress reports for all projects and be able to discuss in monthly Project Review Meetings.
• Responsible for project cash management (WIP/AR) and providing comments to Finance and Operations monthly.
• Set-up new projects and provide weekly new project data to the Sr. PM or Practice Leader.
• Search for ways to improve efficiency while lowering project cost.

Business Development and Marketing:

• Participate in project opportunity evaluation, consultant selection, and the preparation of qualification/experience statements.
• Identify new business opportunities, coordinate and participate in project presentations to clients and other external groups, develop and organize proposal teams and promote KCI's capabilities among existing and prospective clients.
• Help with project closeout with an overall project write up and pictures of completed project for marketing/resume use.
• Be involved in at least one industry and/or community organization.

Project Execution and Technical Oversight:

• Fully manage all required project management and technical deliverables required in contract scope of work.
• Compare field data to design plans.
• Conduct site visits and gather data, including measurements, sketches, notes, and photographs as needed.
• Prepare all phases of designs and/or deliverables submitting for approval.
• Read and interpret technical documents required for project execution.
• Make decisions on issues/challenges during project implementation or development.
• Maintain knowledge of current State and/or Municipal policies, procedures, and guidelines.

* Essential Duties and Responsibilities are the basic job functions that an employee must be able to perform, with or without reasonable accommodation.

Education and/or Skills Required:

• Bachelor's Degree in related field (AEC Industry) and minimum of 2 years of related professional experience, or 6 years of equivalent professional experience.
• Master's Degree in related field (AEC Industry) preferred
• Participation in continuing education and professional development programs.
• Possess potential leadership abilities to inspire and motivate project teams.
• Organizational and time-management skills, with the ability to prioritize tasks.
• Excellent communication and interpersonal skills, with the ability to effectively interact with clients, team members, and stakeholders.
• Technical knowledge in the specific field of the project.
• Knowledge of project management software and tools, with the ability to develop and maintain comprehensive project plans and documentation.
• Understanding of industry standards and best practices related to project management, quality assurance, and safety protocols.
• Strong problem-solving skills, with the ability to identify issues and implement effective solutions in a fast-paced environment.
• Negotiation skills to manage contracts, scope changes, and stakeholder agreements effectively.

Certificates, licenses, and/or Registrations Required:

• Successful completion of the KCI PM Training and Contract Training for current employees) or ability to complete within six months (for new hires.)
• Pre-employment drug screening is a condition of employment. Background and motor vehicle checks may be required based upon position.