New York - Compliance - Financial Crime Controls - Administrative Assistant -Support

This is a high level administrative and operational support role for Financial Crime Compliance senior leadership. Given the fast past environment and sensitive matters, understanding the firm's structure and policies is critical to the success. This role will also provide backup support to head of the department.

Key Responsibilities

• Provide support to Deputy Head and Lead Managing Directors
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics
• Coordinates complex, senior-level internal/ external meetings and conference calls.
• Phone coverage
• Travel arrangements/logistics - admin plays a critical role in requesting budget/approvals, planning logistics, and working with local teams to organize meetings, fireside chats, townhalls, training session, etc.
• Schedule and manage progress of materials for meetings
• Assist with filing of meeting materials/agendas for designated teams within internal systems
• Submit requests and expense reports in concur according to compliance guidelines
• Navigate internal systems to submit, track, and update forms as needed
• Provide floor admin support as needed to help promote a productive environment for the team ie. Ordering supplies, tracking distribution of items such as headsets, lockers, etc.
• Work closely with manager on managing and tracking high priority internal and external meetings; team communication emails; ad-hoc projects and events.
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events
  

Skills:

• Requires excellent interpersonal and communication skills.
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Strong knowledge of general business, corporate and government cultures.
• Ability to handle highly sensitive, confidential and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Strong organizational skills.
• Comfortable working with people at all organizational levels.
• Comfortable working in a sometimes hectic, high pressure environment.
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Must be able to prioritize a variety of time-sensitive tasks.
• Must have excellent judgment; independent thinker and resourceful.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy and discretion required.
• Prefer 3+ years of experience.