Administrative Assistant/ Front Desk - Local Government

Applications due by April 20, 2025

Pay Rate: $20.00/hour

Work Schedule: Monday - Friday, 7:30AM - 4:30PM, including a 1-hour lunch period (40 hours per week). This is a temp-to-hire with the eligibility of full-time permanent placement.

This position is eligible for Paid Sick and Safe Time (PSST) under the Healthy Families and Workplaces Act. All employees may also make pre-tax or post-tax (Roth) contributions to our retirement plan - must be 18 years of age to participate.

Goodwill of Colorado is a Public Service Loan Forgiveness Program (PSLF) eligible employer.

JOB SUMMARY:

Goodwill Staffing is looking for an experienced Administrative Assistant to work for our local government client. The position provides a variety of routine administrative functions in support of the department or office; helps facilitate efficient operations. Primary responsibilities would be to answer the main phone line and guide guests in the front lobby to the proper agency.

Spanish/English Bilingual is preferred but not required.

ESSENTIAL FUNCTIONS:

• Provides routine administrative support. Prepares, types, and proofreads detailed and special correspondence, memorandums, and other documents from brief instructions or notes. Emails and faxes documents, drafts communication for review, and makes copies.
• Provides exceptional customer service, both internally and externally, and provides accurate and detailed information. Answers, screens, and directs incoming calls and takes messages. greets and assists visitors and clients; provides information and responds to routine questions, complaints, and referrals.
• Maintains databases for tracking of information; inputs, changes, and updates information in databases, ensuring accuracy and completeness. Maintains files and folders; updates and maintains filing systems to ensure accuracy.
• Assists in meeting coordination, including scheduling dates, times and locations as needed.
• Performs data entry; tracks and maintains program data.
• Prepares reports, calendars, graphs, and/or spreadsheets for program activities.
• Creates and updates a variety of forms and documents, such as handouts, training aids, binders, etc..
• Sorts and distributes incoming mail and faxes; processes outgoing mail based on assignment.
• May maintain office equipment and supply inventory.
• Performs other duties as required.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

• A High school diploma or equivalent education is preferred; an Associate's degree or higher may substitute for the required experience.

Experience:

• One (1) year of administrative experience is required.

Other:

• Spanish/English Bilingual preferred but not required.
• Working knowledge of Microsoft Office programs, including Word, Excel, Outlook, and Access.
• Strong time management skills with attention to detail. Must possess strong grammar, spelling, and punctuation skills.
• Ability to work with frequent interruptions, ability to organize, coordinate, and prioritize tasks and move between projects on short notice.
• Ability to communicate effectively and establish strong working relationships with staff, County employees, clients, and the public. Ability to provide excellent customer service.
• Ability to maintain confidentiality.
• Ability to compile and maintain accurate records and reports.
• Ability to work independently.
• Maintain regular and punctual attendance.
• Duties are performed primarily in an office and remote work environment dependent upon Department discretion and business needs.
  
  

Goodwill is an Equal Opportunity Employer dedicated to employing qualified individuals including those with disabilities, protected veterans and military spouses.

Goodwill participates in E-Verify. For more information on E-Verify, please contact DHS: 888-897-7781 or www.dhs.gov/E-Verify.

We promote a Safe & Drug-free Workplace.

Physical Requirements

Attachment to Job Description

Job Title: 1100 - GSS - Administrative Support Dept Number: 5450

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Guide to Physical Requirements:

• Continuously (5-8 hours)
• Frequently (3-4 hours)
• Occasionally (1-2 hours)
• Never

LIFTING: (as defined by ADA)

Heavy: 45 lbs & over - Never

Moderate: 15-44 lbs - Occasionally

Light: 14 lbs & under - Frequently

CARRYING:

Heavy: 45 lbs & over - Never

Moderate: 15-44 lbs - Occasionally

Light: 14 lbs & under - Frequently

PUSHING/PULLING - Occasionally

REACHING:

Above Shoulder - Never

At Shoulder - Occasionally

Below Shoulder - Never

TWISTING - Occasionally

BENDING - Occasionally

KNEELING/CRAWLING - Never

SQUAT - Never

CLIMBING:

Use of legs only (stairs) - Never

Use of arms & legs (ladders) - Never

HEARING - Frequently

VISION:

Visual, close - Frequently

Visual, distant - Frequently

Visual, depth perception - Frequently

HANDS/FINGERS:

Simple grasping - Frequently

Fine Manipulation - Frequently

Repetitive Movements - Frequently

WALKING - Occasionally

STANDING - Occasionally

SITTING - Continuously

SPEAKING - Continuously

OTHER, please describe - NA