Executive Assistant

North Carolina State University

$ 37,306 - $ 86,062

life insurance, flexible benefit account, paid time off, paid holidays

United States, North Carolina, Raleigh

Apr 14, 2025

Job Posting Information

Posting Number	PG194533SP
Internal Recruitment	No
Working Title	Executive Assistant
Anticipated Hiring Range	$55,000 - $57,000
Work Schedule	M-F, 8:00 a.m. - 5:00 p.m.
Job Location	Raleigh, NC
Department	Facilities AVC
About the Department	The North Carolina State University Facilities Division ensures that the campus's physical environment supports the university's mission 24 hours a day, 365 days a year. Our diverse team of approximately 900 dedicated professionals plans for current and future needs, builds high-impact facilities, and maintains the campus. Join one of the largest and best employers in the state and help shape the future of our campus community! As a Pack member, you can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Paid Holidays Each Year Tuition and Academic Assistance And so much more!
Essential Job Duties	Are you highly organized, proactive, and looking to make a meaningful impact behind the scenes? Join NC State University's Facilities Division as an Executive Assistant supporting the Associate Vice Chancellor ( AVC) and the Organizational Strategy Manager. In this dynamic role, you'll be at the heart of a diverse and fast-paced division, serving as the key liaison between leadership and university departments. You'll play a critical role in keeping priorities on track, coordinating essential communications, managing projects, and supporting ongoing division initiatives. If you're a detail-oriented professional with excellent judgment, top-notch communication skills, and a passion for collaborative work, we invite you to apply and help shape the future of our campus infrastructure and operations. *Key responsibilities and duties include, but are not limited to:* Manage the AVC's calendar, schedule meetings, and coordinate logistics to ensure smooth daily operations Design and maintain a database to organize data for key projects and events Communicate on behalf of the AVC Office through written and verbal correspondence Create and distribute a division-wide electronic newsletter using Mailchimp, gathering stories and updates from across departments Participate in discussions to improve processes and administrative procedures within the division Implement new workflows and support existing ones in collaboration with administrative assistants across Facilities Plan and execute special events hosted by the AVC Office, including space reservations, catering, guest coordination, and logistics Develop professional communication materials, presentations, and reports to support divisional goals Organize and maintain electronic and paper files critical to office functions Update and edit the Facilities website content to ensure accurate and current information Maintain records and contact databases to support divisional outreach and reporting Coordinate the routing and approval of documents, including contracts and signature workflows Support the Organizational Strategy Manager with assigned projects and division-wide initiatives
Other Responsibilities	Other duties as assigned

Qualifications

Minimum Experience/Education	High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Effective communication both verbally and written with supervisors and the general public and understand verbal and written instructions and other communications regarding work assignments and other matters Experience with office support and/or administration Experience using Microsoft Office (Excel, Word, etc) and Google Suite or similar software Demonstrated ability to support senior or executive leadership, with responsibility for calendar management, communications, and confidential task coordination.
Preferred Qualifications	Demonstrated ability to learn new software programs
Required License or Certification	Valid driver's license required North Carolina driver's license required within 60 days of hire and must be maintained
Valid NC Driver's License required	Yes
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	04/14/2025
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	04/21/2025
Notice to Applicants	*Please note that the work history on your resume, must also be included in your application.*
Special Instructions	Please include as attachments a resume and cover letter.

Position Details

Position Number	00100316
Position Type	SHRA
Position Classification Band Title	Executive Assistant
Position Classification Band Level	Journey
Position Classification Salary Range	$ 37,306 - $ 86,062
Salary Grade Equivalency	GN10
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	440101 - Facilities AVC
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.