Administrative Services Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Helps CAO achieve maximum productivity, including proactive calendar management, coordinator and preparing meeting agendas, scheduling, coordinating travel, processing expense reports and note and file management.
• Schedules and coordinates meetings, events, travel arrangements for division leaders.
• Prepares or coordinates the preparation of documents, presentations, reports and research material as requested. This includes letters, memos and other correspondence developed in a professional manner.
• Compiles and transmits division reports to the President's office for monthly Board meetings.
• Acts as division records coordinator by maintain accurate electronic and hard copy files in support of ongoing projects and activities while in accordance with company retention guidelines.
• Assists the CAO in the preparation of the annual division budgets.
• Assist CAO/Giving Committee in coordinating charitable giving requests and disbursements.
• Retrieves and compiles data and statics for use in various proposals and projects.
• Assists with special projects and programs such as employee recognition and employee surveys.
• Prepares and reconciles the HR department credit card and processes monthly invoices.
• Responsible for onboarding department new hires to include onboarding packets, training schedules office set up and campus tours, etc.
• Provides HR support to include the backup support for the company store, summer intern program, Edison Electrical Institute (EEI), access badges.
• Provides reporting support to using HRIS system and employment verifications.
• The ability to handle stress and work well with others are essential functions of this position.
• Professional appearance and a pleasant demeanor along with the ability to remain calm under pressure, required.
• Due to the obligation to provide continuous, reliable electric service to our customers, the ability to maintain regular and punctual attendance and the ability to work outside your regularly scheduled office hours when necessary is an essential function of this job.

Minimum Qualifications

High School diploma or GED, plus at least 2-5 years experience in HR and/or supporting c-suite executive(s) or other relevant experience and/or training, or equivalent combination of education and experience.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Driver's license

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

Bachelor's degree in business or related field

Social media experience

SHRM or HRCI certification

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions and expectations.

High diversity, low physical. Work activities which allow for considerable amount of diversity as an incumbent performs a variety of tasks. Such tasks might be performed from a given work area, or the individual may move about physically in performing a variety of duties.

While performing the functions of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, talk or hear; occasionally required to stand, walk, reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and color vision.

ADDITIONAL INFORMATION

High level of discretion and confidentiality.

Excellent customer service aptitude and mindset.

Ability to establish the appropriate priorities and work with a sense of urgency.

Strong attention to detail and accuracy with a superior work ethic.

Ability to speak effectively before groups of employees.

Maintain confidentiality in all Human Resources Department activities to protect the privacy of employees and management and ensure compliance with confidentiality requirements imposed by law and policy.

Demonstrated proficiency in Microsoft Office suite programs, especially Excel, Word, and PowerPoint. Ability to multi-task, organize and change directions quickly and efficiently. Ability to work with a team and independently and work at a desk for prolonged periods of time.

Competent and professional in both written and verbal communications with internal or external customers.

Strong technical aptitude: able to learn HRIS reporting system and provide additional support as needed.

Professional appearance and a pleasant demeanor along with the ability to remain calm under pressure, required.

Benefits

• 100% Company Funded Defined Benefit Pension Plan
• 401(k) with 3% Dollar-for Dollar Company Match
• Health, Dental, and Vision Insurance
• 9 Paid holidays
• 2 Floating holidays
• Educational assistance
• Paid time off accrual
• Short-term disability
• Long-term disability
• Free & confidential Employee Assistance Program

EEO/AA/M/F/VETS/DISABLED

Should you elect to apply for this position, AECC/AECI will review your qualifications. If after reviewing the qualifications and experience of all applicants, your skills and credentials meet our needs, someone from our organization may contact you. Please be advised that the time required to complete the applicant review process typically takes between 30 and 90 days but could extend beyond that. Once the position has been filled, all applicants will be notified via email.

Arkansas Electric Cooperative Corporation and Arkansas Electric Cooperatives, Inc. are Equal Opportunity Workplace and an Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age or any other protected category.