New

Gift Receiving Specialist

University of Georgia

retirement plan

United States, Georgia, Athens

Apr 17, 2025

Posting Details

Posting Number	S13499P
Working Title	Gift Receiving Specialist
Department	DAR-UGAF Gift Accounting
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department	The University of Georgia Foundation enriches the quality of education at the university by supporting scholarships, endowed chairs and professorships and other programs that rely on private funds. With more than $1 billion in assets, a large portion of which is endowed, the foundation provides an average of more than $65 million annually to UGA to advance its mission of teaching, research, and public service. The foundation was established in 1937. As a steward of donor funds, the Foundation has a strong record of fiscal and financial management. Its investment portfolio has consistently outperformed key benchmarks. Growth in the foundation's assets has allowed for greater financial support of the university's mission. Mission of the University of Georgia Foundation The mission and purpose of the University of Georgia Foundation is to provide support for the teaching, research, public service, and outreach programs of the University of Georgia by means of volunteer leadership and assistance in development and fundraising activities; fiduciary care for the assets of the foundation for the long-term benefit and enhancement of the university; and broad advice, consultation, and support to the president of the university. The foundation shall operate as a cooperative organization in accordance with policies of the University System of Georgia Board of Regents.
College/Unit/Department website	https://give.uga.edu/uga-foundation/
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	8:00am-5:00pm
Advertised Salary	$50,000+ commensurate qualifications and experience
Posting Date	04/17/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	06/01/2025
Special Instructions to Applicants	This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Accounting Paraprofessional/Professional
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	Associate degree AND progressively responsible related work experience Prior experience in banking or financial services
Position Summary	Reporting to the Gift Receiving Manager for the Gift Receiving team, this position serves a critical role in the day-to-day processing of revenue for the University of Georgia Foundation. The position is accountable for establishing controls for payments received by the Foundation and supporting accurate and timely processing of donors' contributions.
Knowledge, Skills, Abilities and/or Competencies	Knowledge of accounting principles, practices, and standards Reliable analytical skills Careful attention to detail Excellent organizational skills Excellent verbal and non-verbal communication skills Fluent typing skills and proficiency in Microsoft Word, Excel, and Outlook Ability to work well within a team and individually Ability to follow directions and meet deadlines Additional Division Expectations: Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment. Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.
Physical Demands	Work in a standard office environment Sit and work at a computer workstation for extended periods of time Work using electronic mail, telephone, face-to-face discussions, paper form correspondence Communicate effectively in writing, speaking, and listening Organize and establish priorities; Remember detail; multi-task Lift and/or move up to 20 pounds Walk, stand, stoop, lift, kneel, climb
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Analyze each payment (check) received to ensure appropriateness of deposit at UGAF.
Review payment details and designations, deposit checks. and enter payments in CRM, initiating team workflow processes.
Process, batch, and scan credit card donations and other income that come by mail and phone.
Review and batch cash and prepare for deposit.
Prepare address change letters to donors. File physical backup of revenue documentation.

Percentage of time

Duties/Responsibilities	Manage UGA Foundation recurring credit card gift portfolio. Enter new recurring credit card gifts. Process all daily scheduled recurring gift credit card payments Conduct follow-up of expired and failed recurring gift payments, including drafting form letters to donors for updated payment information.
Percentage of time	15

Duties/Responsibilities	Review and commit phonathon gifts and pledges in the donor database (GAIL). Establish and update constituent biographical records when necessary.
Percentage of time	15

Duties/Responsibilities	Index gift backup once Gift Accounting has committed transactions. Monitor Vanguard Folio Index Assurance report; Review images and correct indexing as needed. Monitor and review UGAF gift receipts, send to printing service daily, and respond to donor's receipt requests. Monitor and associate UGAF memorial and honorary tribute gift transactions.
Percentage of time	30

Duties/Responsibilities	Crosstrain and serve as backup to other Gift Receiving and Gift Entry teams. Assist in managing incoming mail for UGA Foundation. Assist in monitoring departmental email account. Support the UGA Foundation Administrative Specialist as needed with office tasks and serve as backup to the UGAF office front desk in the absence of the Administrative Specialist.
Percentage of time	10